Management and Program Assistant - Peoria, United States - US Air National Guard Units

US Air National Guard Units

Verified Company

Peoria, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

As a MANAGEMENT AND PROGRAM ASSISTANT (OA) (TITLE 5), GS-0344-7, you will assist in managing the Group Customer Services Functions such as Training Management, Deployment Monitor, Resource Advisor, Security Management, Self-Assessment coordinator, Defense Travel System Administrator, Military Personnel Data system operator.

Major Duties - This is NOT an all-inclusive list:

Ensure that priority actions are properly staffed and executed throughout the organization.
Establish controls and suspense dates and follow up to ensure that required actions and responses are completed within deadlines.
Document proceedings and furnish supplementary guidance/information as requested.
Establish and maintain Commander schedules, operating files, time reporting, leave, system access and records.
Answer telephone inquiries or refer to appropriate staff.
Distribute communications, recording the receipt, suspense, and completion dates as appropriate.
Purchase supplies and initiate purchase requests.
Serve as Government Purchase Card holder for the supply purchases.
Provide input to the annual budget submission for the next fiscal year budget requirements.
Assist in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization.
Analyze production and personnel action data, policies, Standard Operating Procedures (SOPs), directives, etc.
Conduct special projects throughout the organization using established methods of gathering and tracking data, doing flow chart analysis, trend analysis, identifying and resolving issues.

Requirements:

Conditions of Employment:

Federal employment suitability as determined by a background investigation.
May be required to successfully complete a probationary period.
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
Participation in direct deposit is mandatory.
Recruitment and relocation incentives may be available for this position.

Qualifications:

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SPECIALIZED EXPERIENCE: GS-07 Level - **MUST possess specialized experience which includes 12 months of experience equivalent to at least the next lower grade level; experience evaluating and determining regulatory compliance; experience using guidelines, methods, precedents, and techniques applicable to the specific programs or phases relative to the position; and experience conducting studies, preparing reports, and making changes to eliminate ineffective operations.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education:

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Additional information:

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System )).

If you are needing some extra information regarding Federal Resumes, you should consider these tips from USA Jobs: USAJOBS Help Center | What should I include in my federal resume.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

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Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated:

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and ot