- Develop standard protocols for operations management and best practices for administration of the Clinical Informatics Fellowship Program. Guide day-to-day operations and activities of the program to ensure it is efficient, well-organized, and targeted to deliver exemplary services.
- Facilitate and coordinate the MedHub Residency Management System for the Program, including maintaining Fellow demographics data; Fellow schedules; required evaluations; procedural logging/verification; conferences (when applicable); and timely completion of clinical and educational work hours.
- Manage Fellows' submission of case/procedure log data in appropriate systems as required by their ACGME Review Committee (RC).
- Ensure adherence to the Program's policies regarding clinical and educational work hours, eligibility and selection, and effects of leave on board eligibility.
- Facilitate planning for new and evolving programming, by assessing current Program and administrative operations and making recommendations for Program and operational improvements to the Program Director and to the Department Administrator and developing informational resources including background and presentation materials.
- Complete annual ACGME Fellow and Faculty surveys and ensure information is up to date in various GME systems (Specialty Board, FREIDA, ACGME ADS, professional organizations, GMETrack).
- Plan, prepare and disseminate training and meeting materials for multiple functions and initiatives, including retreats, meetings, and conferences. Adhere to planning timelines to ensure clearly defined and well-executed program activities. Initiate standard communications and web content updates. Manage event budgets and transactions as needed.
Communication Responsibilities
- Coordinate and collaborate with GME constituents (Department, Faculty, Fellows, ACGME, ABMS specialty board) daily in support of the Clinical Informatics Fellowship Program, including major events, financial transactions, committee support, website management, and program support.
- Work with faculty to provide guidance to Fellows on Program, institution, and GME policies. Engage outside expertise and resources as requested.
- Schedule and staff numerous faculty leadership planning processes meetings with Program Director(s) to review status of projects and upcoming program requirements.
- Triage issues or inquiries from Fellows, Faculty, Staff and Department Chairs, facilitating confidential discussions and meeting requests. Assess urgency and escalate inquiries to Program Administrator or other program contacts as needed. Provide assistant to the Program Director, GME Office and/or GME Wellness Service and respond to Fellow concerns about the Clinical Informatics Fellowship Program.
- Ensure timely and reliable handling of the Program Director's scheduling/calendaring of ACGME required meetings to maintain fellowship accreditation, manage quarterly Clinical Competencies Committees and semi-annual Program Executive Committees, attend meetings as required, taking and producing records of meeting minutes as required and producing reports from data acquired at quarterly and annual meetings.
- Demonstrate excellent communication skills to numerous and varied constituents by exercising appropriate discretion in maintaining strong working relationships with both the SOM/GME Office and clinical departments and Programs assigned.
- Routine processing of applications and appointment requirements for visiting fellows.
- Develop and maintain websites, administrative databases, and tools by initiating standard communications and web content updates by developing, managing, and providing regular maintenance to the Program websites. Develop and maintain data resources and tools to optimize access to services and events, and to ensure effective program evaluation and reporting practices.
Fiscal Responsibilities:
- Generate time-sensitive training site/time distribution in MedHub for each Fellow for reporting to CMS.
- Managing expenditures for internal training sessions and external training resources, including purchasing, travel, and consultant fees.
- Manage professional development and travel funds allocated to Fellows by reviewing and pre-approving all proposed expenses.
Program Accreditation and Compliance:
- Collaborate with the Program Director to ensure Fellow reporting compliance in MedHub.
- Develop a quantitative and qualitative data capture approaches of the ACGME Specialty-Specific requirements of the Programs and create Program policies to comply with accreditation requirements.
- Liaise with the Program Director in facilitating the Program's required ACGME presentation materials, training syllabi, and other essential documents required for Program accreditation.
- Working directly with Program Director on Annual Program Evaluation (APE) activities including data collection, meeting preparation, and Program information maintenance in ACGME Accreditation Data System (ADS).
- Collaborate with the UW GME Office to perform accreditation activities, including ACGME self-study visits, focused site visits, and Program Special Reviews.
- Reviewing citations/recommendations with Program Director received from the ACGME or GME Office and assessing urgency and escalating inquires to appropriate program contacts.
- Composing Program Letters of Agreement (PLAs) with participating institutions and training sites, including ensuring agreements are revised and reflected in MedHub schedules.
Fellow Schedules:
- Ensure timely and reliable handling of Fellow schedules, including annual rotations, current schedules in MedHub, off-site rotations (affiliated institutions, away rotations), and vacation/leave requests to ensure schedules align with approved Single Source allocations and advise Program Director on discrepancies.
- Conduct monthly audits and identify corrections of Fellow schedules in MedHub for GME Finance reporting.
Evaluations:
- Develop and maintain evaluations on Fellow performance, faculty performance, and educational content of rotations and the Program for Clinical Competency Committee (CCC) meetings and Milestone reporting. Manage the evaluation process for the Program via MedHub and monitor completion compliance.
- Ensure completion of evaluations by outside evaluators (, 360 evaluations), annual program evaluations, and summative evaluations of residents/fellows by the PD.
- Coordination of Fellow semi-annual reviews with Program Director for the Annual Program Evaluation (APE) process.
Fellow Appointments and Credentialing:
- Organize and manage Program-specific new Fellow orientation and onboarding and off-boarding (including graduation activities) process; ensure compliance with rotation-specific credentialing requirements at each approved site of training, including payroll staff involvement in appointment and credentialing processes.
- Maintain and store educational files for all current graduates in accordance with UW Records Management retention schedules.
Recruitment:
- Develop and conduct annual recruitment activities, including application reviews, interview day scheduling, and communications to Program applicants.
- Manage and update program information in ERAS (Electronic Residency Application Service), SF Match, or appropriate application service for the specialty. Ensure adherence to match requirements and deadlines as appropriate for the specialty (National Resident Matching Program, SF Match, other).
-
Associated Students of the University of Washington Tacoma Seattle, United StatesPosition Details Position Description · The Department of Radiology in the School of Medicine at the University of Washington in Seattle is recruiting one full-time (100% FTE) faculty position at the level of Assistant or Associate Professor without tenure (WOT) by reason of ...
-
Associated Students of the University of Washington Tacoma Seattle, United StatesPosition Details Position Description · In the summer and fall of 2024, we will have up to three psychology faculty positions available as we open the Center for Behavioral Health and Learning on the campus of UWMC-Northwest. · Positions are at Clinical Assistant Professor or ...
-
research administrator-float
1 week ago
University of Washington Seattle, United States TemporaryRESEARCH ADMINISTRATOR-FLOAT (Project/Temporary) · As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger min ...
-
Open Rank Faculty Position without tenure
1 week ago
Associated Students of the University of Washington Tacoma Seattle, United StatesPosition Details Position Description · The Division of Neonatology, Department of Pediatrics at the University of Washington/Seattle Children's Hospital is seeking one full-time neonatologist to join our faculty. · The candidate will be a full-time faculty member at the Ass ...
-
Associated Students of the University of Washington Tacoma Seattle, United StatesPosition Details Position Description · The Department of Obstetrics and Gynecology at the University of Washington is committed to an inclusive environment and to reducing inequities in patient care through education, research, leadership and excellence in clinical care. We ...
-
admissions and fellowships specialist
1 week ago
University of Washington Seattle, United StatesReq #: 233217 · Department: HUMAN CENTERED DESIGN AND ENGINEERING · Posting Date: 04/17/2024 · Closing Info: Open Until Filled · Salary: $5,114 - $6,000 per month · Shift: First Shift · Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a comple ...
-
Pulm/CC Physician Job Near Seattle, WA
1 day ago
Hayman Daugherty Associates, Inc Seattle, United StatesJob Overview · Pulm/CC Physician Job Near Seattle, WA · Experienced Pulm/CC physician needed for OP/IP practice including office hours and rounding on inpatient in need of Pulm/CC including ICU vent. IP rounds shared with 3 Pulm/CC providers. This will be a sole provider practice ...
-
coordinator and advisor
1 day ago
University of Washington Seattle, United StatesReq #: 233335 · Department: UNDERGRADUATE ACADEMIC AFFAIRS · Posting Date: 04/24/2024 · Closing Info: Open Until Filled · Salary: $5,100 - $5,400 per month · Shift: First Shift · Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete desc ...
-
Outpatient Otolaryngologist
2 weeks ago
SeaMar Community Health Centers Seattle, United StatesCompany Overview · Sea Mar Community Health Centers was founded in 1978 with a single clinic in the South Park neighborhood of Seattle. Today, Sea Mar is Washington's largest provider of community-based, comprehensive health care with over 38 medical clinics along the Puget Sound ...
-
Outpatient Rheumatologist
2 weeks ago
SeaMar Community Health Centers Seattle, United StatesCompany Overview · Sea Mar Community Health Centers was founded in 1978 with a single clinic in the South Park neighborhood of Seattle. Today, Sea Mar is Washington's largest provider of community-based, comprehensive health care with over 38 medical clinics along the Puget Sound ...
-
WhiteCoat Locums Seattle, United StatesTertiary care facility in Seattle, WA is seeking two diagnostic radiologists for locums opportunity in collegial, team oriented practice. The diagnostic radiologist should have skills in cross sectional abdominal and thoracic imaging, diagnostic ultrasound, and basic plain films. ...
-
Cornea Specialist Needed in Seattle
1 week ago
Comprehensive EyeCare Partners LLC Seattle, United StatesComprehensive EyeCare Partners and Eye Associates Northwest are currently looking for an exceptional Cornea Specialist to join their group in the Seattle Metro area. Eye Associates Northwest is the premier multispecialty ophthalmology group in the Pacific Northwest. You will be w ...
-
BC/BE Dermatologist
2 weeks ago
Frontier Dermatology Seattle, United States Full timeOpportunityFrontier Dermatology (FD) is seeking full-time BC/BE Dermatologists to join our growing organization in the greater Seattle, Washington area. Opportunities in Aberdeen, Coupeville, Mount Vernon, Olympia, Port Angeles, Poulsbo, Smokey Point, and Sequim. · Comprehensive ...
-
Senior Actuarial Analyst
2 days ago
Milliman Seattle, United StatesMilliman's Seattle Health Practice is looking for an Actuarial Analyst with experience in health actuarial work. The position requires creative actuarial capabilities, good communication and interpersonal skills, and organizational talents. A high degree of self-motivation and th ...
-
social worker
1 week ago
University of Washington Seattle, United StatesReq #: 231372 · Department: DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCES · Posting Date: 06/11/2024 · Closing Info: Closes On 03/18/2025 · Salary: $6,696 - $10,164 per month · Shift: First Shift · Notes: As a UW employee, you will enjoy generous benefits and work/life program ...
-
social worker
1 week ago
University of Washington Seattle, United StatesReq #: · Department: DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCES · Posting Date: 06/11/2024 · Closing Info: Closes On 03/18/2025 · Salary: $6,696 - $10,164 per month · Shift: First Shift · Notes: As a UW employee, you will enjoy generous benefits and work/life programs ...
-
Digital Communications Manager
2 weeks ago
University of California Seattle, United StatesDigital Communications Manager · MED-CORE-ADMIN-CHAIR · Full Time · 76631BR · Job Summary · The Department of Medicine (DOM) seeks an innovative digital communications manager to advance our mission through dynamic support of our communication initiatives, including the deve ...
-
Executive Director
2 weeks ago
CRISTA Ministries Seattle, United StatesExecutive Director - Courtyard (AL) and Cristwood Garden (IL) · This is a · Full-Time position at CRISTA Senior Living in Shoreline, WA. · Compensation: · $118,000 - $150,000 per year, DOE · Benefits: · Competitive package including medical, dental, vision, up to 85% Kings ...
-
Executive Director
2 weeks ago
CRISTA Ministries Seattle, United StatesThis is a Full-Time position at CRISTA Senior Living in Shoreline, WA. · Compensation: $118,000 - $150,000 per year, DOE · Benefits: Competitive package including medical, dental, vision, up to 85% King's school discount for dependent child(ren) (K-12) and 4-weeks of paid parenta ...
-
Executive Director
1 week ago
CRISTA Ministries Seattle, United StatesThis is a Full-Time position at CRISTA Senior Living in Shoreline, WA. · Compensation: $118,000 - $150,000 per year, DOE · Benefits: Competitive package including medical, dental, vision, up to 85% King's school discount for dependent child(ren) (K-12) and 4-weeks of paid parenta ...
clinical informatics fellowship administrator - Seattle, United States - University of Washington
Description
POSITION PURPOSE
The Department of Biomedical Informatics and Medical Education in the School of Medicine has an outstanding opportunity for a part-time (50% FTE/20 hours per week) Fellowship Administrator (Program Operations Specialist). The primary purpose of the Fellowship Administrator is to support the day-to-day administration of our Clinical Informatics Fellowship training program that supports 5 fellows. The position is eligible for a hybrid schedule that includes both on-site and telework hours.The Clinical Informatics Fellowship Administrator will be responsible for serving as a liaison between the Fellowship Program Director, Associate Program Directors, Faculty, Fellows, and the Graduate Medical Education Office, participating training sites, and other departments, and must be knowledgeable about operational activities at the various training sites in which the fellows rotate. This position will also be involved with assessment of Program operations, including making recommendations for operational/quality improvements.
DUTIES AND RESPONSIBILITIES
Operational Responsibilities
clinical informatics fellowship administrator professionals in Seattle
-
Tryniti Smith
Clinical Research Manager|Dynamic Logistics Master
-
Lynette Dufton
Lynette Dufton Pullmann received her doctor of philosophy in clinical psychology, with a minor in de ...