Executive Assistant - Portland, OR

Only for registered members Portland, OR, United States

5 hours ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Job description

OIA Global provides customers with an unparalleled suite of scalable and flexible supply chain solutions. Supported by 1,300 forward-thinking employees, we specialize in 3PL, 4PL, sustainability, technology, contract logistics, packaging design and optimization, and raw materials management. Since 1988, we have grown into a $1.3 billion company with a presence in 27 countries and industry expertise in fashion and apparel, consumer goods, healthcare, energy, and industrials. OIA Global is privately held by LDI, Ltd.

Executive Assistant Summary:

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and the Executive Leadership Team. This role requires a proactive, highly organized professional who anticipates needs, manages competing priorities, and ensures executives are fully supported whether working from headquarters or traveling globally. A strong sense of urgency, discretion, and attention to detail are essential to success in this role.

Location: Portland, OR

Duties and Responsibilities:

Manage complex executive calendars, including scheduling meetings, conferences, and travel
Coordinate and book detailed domestic and international travel arrangements, including itineraries, documentation, and visa requirements
Prepare, submit, and reconcile executive expense reports accurately and in a timely manner, ensuring compliance with company policies
Support and maintain the company's Travel Management System, including booking, updates, troubleshooting, and user support as needed
Assist in communication with board members and preparation of materials for board meetings
Proactively resolve scheduling conflicts, travel disruptions, and last-minute changes
Organize and support small and large meetings, conferences, and corporate events by coordinating with internal teams and external vendors
Maintain professionalism and strict confidentiality in all communications and materials
Manage office supplies and maintain vendor relationships
Assist with preparation and distribution of corporate communications
Track, analyze, and format monthly reports and other executive-level materials
Partner with the Corporate Communications and Administrative teams to support projects and company-wide initiatives as needed

Required Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exceptional organizational, prioritization, and problem-solving skills
Strong attention to detail with the ability to manage multiple priorities simultaneously
Excellent interpersonal, written, and verbal communication skills
Advanced working knowledge of Microsoft Office, with emphasis on Word, Excel, PowerPoint, and Outlook

Education and Experience:

5+ years' experience in a similar role directly supporting Executive level staff
Experience planning and booking multi-stop domestic and international travel

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OIA Global is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. We offer an exciting and growth-oriented work environment, and OIA employees enjoy competitive salaries and excellent benefits.

FLSA Status: Exempt

Similar jobs

Work in company