Receptionist/office Assistant - Los Angeles, United States - SKYDANCE

SKYDANCE

Verified Company

Los Angeles, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Responsibilities:

Conduct operational tasks such as tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail/packages, and answer main phone line
Welcome guests as the first impression of Skydance Media and notify appropriate parties of their arrival
Reconcile Operations expenses every month, settling any discrepancies
Assist support projects such as interoffice moves and coordination of special events
Keep accurate records of office supplies and food and order as needed
Order catering for company events such as employee birthdays and film/TV season release days
Coordinate shipping and returning packages through USPS and FedEx
When onsite, tour facility to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized
Notify appropriate parties of any issues or concerns
Coordinate obtaining facility access for new employees
Work closely with HR and IT
Other duties as assigned to assist operations or other support departments
Ensure all employees have the tools they need to do their work in a comfortable and supportive environment

Requirements:

Minimum 1 year experience working as an assistant, administrator, receptionist, or coordinator (Experience working in Operations, Customer Service, Human Resources, Production or Information Technology preferred)
Bachelor's Degree preferred
Driver's license, working and insured vehicle
Must be able to be onsite at least once per week
Ability to lift up to 40lbs
Service oriented, friendly, and a genuine concern for needs of the staff
Willing to take on all tasks no matter how big or small they may seem
Proficient in Microsoft Word, Outlook, Excel and Google Drive (Docs / Spreadsheet), familiarity with Canva or Photoshop
Able to take direction and identify tasks that need attention
Trustworthy with sensitive and confidential information
Strong organizational, problemsolving and timemanagement skills
Selfstarter with high energy and able to learn new functions quickly
Must have excellent communication skills, both verbal and written

Media #Onsite