Executive Business - San Jose, CA
2 days ago
Job description
The Executive Business & People Partner is a culture focused, highly collaborative, cross-functional role supporting executive coordination and People operations.
You'll serve as a key partner to the business, ensuring internal workflows, people operations, and executive tasks run smoothly and efficiently.
This individual serves as a trusted operational partner to the CEO while also acting as an integral member of the People function helping ensure organizational effectiveness, strong internal communication, and a positive, values-aligned employee experience.
The ideal candidate thrives in a fast-moving startup environment, brings strong organizational discipline, exercises sound judgment, and operates with professionalism and discretion.
This role is well-suited for someone who enjoys enabling leaders and teams to do their best work while contributing meaningfully to company culture and employee engagement.
$90,000 - $125,000 a yearExecutive Support
Provide executive support to the CEO, including complex calendar management, meeting coordination, and correspondence.
Prepare and organize executive communications, presentations, and internal updates.
Attend meetings as needed, capture key decisions and action items, and help drive follow-through.
Conduct research and synthesize information to support informed decision-making.
Manage travel logistics, offsites, conferences, and company events.
Handle sensitive and confidential matters with the highest level of discretion.
Manage expense reporting and related administrative processes.
People Operations
Act as a trusted and approachable resource for employee questions including general HR inquiries.
Manage onboarding and offboarding processes, ensuring a welcoming employee experience.
Maintain electronic employee files.
Assist in developing and maintaining employee handbooks, policies, and HR process documentation aligned with company values and best practices.
Maintain data integrity within HRIS systems.
Support and administer benefit programs, employee leaves, workers compensation, etc.
Support recruiting logistics, follow-ups, and referral communications while contributing to a high-quality candidate experience reflective of Visby's culture and standards.
ExperienceBachelor's degree or equivalent combination of education and experience.
3+ years of experience in executive support and people operations (startup experience strongly preferred).
Experience coordinating projects, vendors, and cross-functional initiatives.
Skills & Competencies
Exceptional organizational and project management skills.
Strong business acumen with the ability to balance strategic context and tactical execution.
High emotional intelligence and strong interpersonal judgment.
Clear and professional verbal and written communication skills.
Results-oriented, resourceful, and detail-driven.
Ability to manage highly sensitive and confidential information.
Strong proficiency in Microsoft Office and Google Workspace.
Comfort operating in a fast-paced, evolving environment with shifting priorities.
A collaborative, low-ego approach and genuine enthusiasm for building strong teams and culture.
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