Project Coordinator - Jupiter, United States - Willstrong Construction + Development

Description

• Project Coordinator**The Project Coordinator at Willstrong is responsible for providing comprehensive administrative and coordination support to one or more assigned projects. Reporting directly to the Project Systems Manager or another assigned supervisor, the Project Coordinator ensures the seamless and efficient operation of the company by executing a variety of tasks related to organization, communication, and administration.

• Provide highlevel support to Preconstruction Teams, Project Teams, and the Executive Team through various administrative tasks.
• Facilitate communication and organization to enhance the overall efficiency of the company's operations.

• Bid and vet new vendors as required, scheduling appointments, and disseminating information.
• Conduct quality checks on design deliverables to align with vendor proposals and construction estimates.

• Create and organize the office sample library by obtaining the latest material samples and ensuring proper labeling.

• Perform quantity takeoffs of finish selections using Bluebeam and coordinate with the Estimating team for accuracy in proposals and estimates.
• Research, qualify, and assist in selecting new subcontractors and suppliers.

• Assist in the research, development, and implementation of design selection software, such as The Interactive Abode, and integrate it with Procore.
• Work with Estimating, Purchasing, and Trade Partners to secure option pricing.

• Build and maintain option catalogs and pricing/margins in coordination with the Purchasing team.
• Facilitate the approval process of finish samples and mockups, tracking all submittals on Procore.

• Price out custom options as needed and ensure accurate information on commitments and work documents.
• Assist the field with any questions regarding vendors and commitments.

• Manage building permits, including tracking and resubmissions.
• Maintain an accurate tracking system for permits, providing weekly updates to project teams.

• Assist with the coordination of new project setups, including maintaining Procore.
• Maintain a status/critical dates report to ensure all deadlines are met.

• Draft and review change events and change orders as needed.
• Assist in the creation and execution of quality control measures and methods, including checklists, inspections, QR codes, and handbooks.

• Maintain and update project information, documentation, and communication within the Procore platform and the internal drive.

• Provide excellent service levels to clients and team members, both internal and external.

• Stay updated on industry trends and best practices to enhance project efficiency and effectiveness.

• Undertake other duties and special projects as needed.
• Possess a Can Do Attitude
• Have an Entrepreneurial Spirit
• Impeccable Work Ethic

• Paid time off

• 3 years

• 8 hour shift

• Jupiter, FL 33477: Relocate before starting work (required)