Project Office Manager - Whitestone, United States - EE Cruz
Description
The Project Office Manager will support our Rebuild By Design Hoboken office. This person will be responsible for managing office administration, facilities management and employee support.- Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting firstday orientation information and submitting new hire documentation in a timely, complete and compliant manner.
- Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment.
- Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
- Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
- Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Perform additional assignments per management's direction.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
- Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
- Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
- Maintains knowledge of Company's values and strategic plan.
- Support published corporate policies.
- High School Diploma or GED required.
- 3+ years administrative experience in construction industry required.
- Advanced knowledge of construction industry and project business procedures.
- Developing knowledge of subcontractor invoicing and accounts payable cost coding.
- Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
- Proven initiative, organization and selfprioritization required.
- Friendly disposition and customer service attitude required.
- Able to maintain strict confidentiality and discretion with company and personnel information.
- Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only) Knowledge of union and certified payroll requirements and record keeping preferred.
- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program
USD $25.00/Hr.
USD $32.00/Hr.
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