- Provides administrative, financial management and logistical support to the Director and Assistant Director including managing financial services such as on boarding new suppliers, creating purchase orders and honoraria, supporting budget management and reporting, reconciling expenses, etc. in compliance with the University's Finance & Treasury guidelines.
- Work independently in their ability to: analyze and present financial forecasts; organize monthly monitoring and reporting of expenditures; communicate effectively with University constituents including faculty to reconcile budgets; set up and close out accounts in compliance with agency and University policy; and monitor individual PIs' non-sponsored funds. This position is independently responsible for keeping up-to-date on financial records and reporting in a shared system and following through on all sponsors' policies and regulations.
- Support events and symposium planning including:
- coordinating guests' travel and accommodations
- develop event budgets and process travel expenses
- contracting participants and facilitating visits
- booking venues and managing event calendars
- developing catering menus
- assisting with other vendors management such as AV and ground transportation
- maintaining guest lists/distribution lists - Maps out yearly event calendar and makes appropriate plans to support an active and distributed set of events.
- Coordinates dates and times for events, commonly in conjunction with other departments and across multiple stakeholders;
- Supports outreach and engagement by attending events and taking notes/producing summaries, identifying target partners, managing correspondence
- Conducts AWI marketing-including amplifying events and initiatives via social media managing social media accounts (LinkedIn, X, Instagram,
- Designs events programs, invitations and posters
- Coordinates with University Communications Office for photography, newsletter production
- Assists with updating AWI website
- Assists in building, managing and updating the AWI contact database
- Responsible for supervising the Program Assistant
- Identifies training courses and professional development opportunities for the Program Assistant
- Provides guidance and feedback to the Program Assistant on event posters and products marketing designs
- Hires and supervises student workers
- Bachelor's degree or at least 3 years relavent expereience
- Clearly demonstrated knowledge and experience with the University's financial processes
- Self-starter with commitment to strategic and operational problem solving
- Exceptional written and verbal communications skills; critical thinking, strong attention to detail
- High degree of discretion, diplomacy and tact
- Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, and function autonomously.
- Ability to simultaneously manage and complete multiple projects and assignments with competing deadlines; proven ability to autonomously manage projects without regular oversight or direction; demonstrated supervisory skills and ability to work well both independently and in a team environment
- Awareness, understanding and sensitivity to diversity, equity and inclusion in the workplace and with other cultures
- Master's Degree
- Knowledgeable about Africa and the Global South and/or experience working in Africa-related fields
- Familiarity with University applications (PRIME, Info Warehouse, PeopleSoft Financials, Concur
- Knowledge of University policies and procedures
- Proficient in CANVA, ADOBE and Photoshop
-
Dual study program in industrial engineering
2 weeks ago
Horizon Dynamics Princeton, United StatesPrecision in perfection - this is the philosophy we have been living at Berger Holding for over 60 years. Since our founding in 1955, our drive for innovation has been constant. That's why we are now the world's largest full-service manufacturer of precision turned and milled par ...
-
Chief of Staff to Global CMO
2 weeks ago
ETS Princeton, United States Full time/RegularAbout ETS: · For more than years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessment ...
-
Genmab Princeton, United States Full timeAt Genmab, we're committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, ca ...
-
Genmab Princeton, United States Full timeAt Genmab, we're committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, ca ...
-
Software Development Manager
2 weeks ago
SRA Staffing Princeton, United StatesOur client, a prominent player in the television technology sector, is seeking talented individuals to join their dynamic team. They are at the forefront of revolutionizing television experiences globally, offering innovative solutions that transcend traditional boundaries. · As ...
-
Head of Inclusive Culture and Talent Acquisition
3 weeks ago
InsideHigherEd Princeton, United StatesOverviewPPPL is a world leader in fusion and plasma research which advances the scientific understanding of plasma from nano to astrophysical-scale and develops the scientific knowledge and advanced engineering to enable fusion to power the U.S. and the world. · PPPL is operated ...
-
Genmab Princeton, United States Full timeThe Role · This position will be responsible for developing and executing robust health economics, outcomes research, epidemiology and real-world evidence plans for a leading pipeline product (oncology) in alignment with brand strategies, medical affairs strategies, clinical deve ...
-
Analyst, Global Finance Reporting
2 weeks ago
DOW JONES Princeton, United States Full timeDescription · : About us: · Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality ...
-
Associate Director
1 week ago
Novo Nordisk A/S Princeton, United StatesAbout the Department · The Clinical, Medical and Regulatory (CMR) department at Novo Nordisk is one of the most diverse and collaborative groups within the organization. From health-care-provider interactions and developing and implementing regulatory strategies with the FDA to ...
-
Analyst – Carbon Policy
5 days ago
Dow Jones Princeton, United StatesJob Description · : About Our Organization: Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unr ...
-
Lab Services Manager
1 week ago
JLL Princeton, United States Full timeJLL supports the Whole You, personally and professionally. · Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our ind ...
-
Director, Space Planning and Design
6 days ago
ETS Princeton, United States Full time/RegularAbout ETS: · For more than years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessment ...
-
Implementation Services
3 weeks ago
State Street Corporation Princeton, United States Full timeRole can be based throughout the US. · What we are looking for · Responsible for creating and managing a referenceable client base within their assigned territory. The Implementation Managing Director will manage teams of Consultants at a variety of levels while holding them ...
-
Head of Human Resources
2 weeks ago
Coforge Princeton, United StatesROLE: Head of Human Resources – Americas · DESIGNATION: Director - Vice President · EXPERIENCE: 15+ Years · REPORTING TO: Chief People Officer · EMPLOYEE STATUS: Full Time Employee · LOCATION: Princeton, New Jersey, USA · ROLE RESPONSIBILITIES: Lead, Manage and Transform Human Re ...
-
Program Manager, Design and Construction
3 weeks ago
InsideHigherEd Princeton, United States Administrative Jobs ,OverviewReporting to the Associate Vice President for Capital Projects within the Facilities Organization, the Program Manager will play a critical role within the Office for Capital Projects in providing leadership to the Project Managers and Project teams executing on the Capit ...
-
Mint & Category Manager Oral Care
2 weeks ago
dsm-firmenich Princeton, United StatesMint & Category Manager Oral Care · Princeton, NJ, US · Hybrid · As a Mint Category Manager, you will be responsible to bring a significant added-value to the Oral Care market through driven business objectives, regional strategies, and promote Mint Tonality as a key differentiat ...
-
Global SBU Savory Director
1 week ago
DSM Princeton, United StatesGlobal SBU Savory Director · Princeton, NJ, US · Hybrid · With a global impact across numerous functions, this is an opportunity to set the future food strategy across all major categories. Focus will be in working with the innovation, commercial, and operations teams to set ...
-
Registration Manager
2 weeks ago
Touch Associates Princeton, United StatesDue to some exciting new opportunities with existing and new clients alike, we're looking to grow our team here at touch associates. It's important that you read the information below before you click the all important 'Apply Now' button · We're looking for people passionate abo ...
-
Solutions Architect
2 days ago
Genpact Princeton, United StatesGenpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our p ...
-
Princeton University Princeton, New Jersey, United States PermanentOverview: · The John H. Pace, Jr '39 Center for Civic Engagement makes service and civic engagement a central part of the Princeton student educational experience, supporting students learning through sustained community engagement, experiential learning, and programs that introd ...
Program Coordinator, Africa World Initiative - Princeton, United States - Princeton University
Description
Overview
Africa World Initiative (AWI) seeks an experienced and committed professional to join its office. Reporting to the Assistant Director, this position will manage a Program Assistant, provide administrative leadership, including message-crafting for internal and external audiences, reconciliation of accounts and budget forecasting using University financial reporting systems, and assisting the Assistant Director with other department-wide responsibilities.
The wide variety of tasks will provide the Program Manager with a unique opportunity to positively impact a broad range of new programs and amplify the services offered by the African World Initiative (AWI).
Responsibilities
Financial Management
Event Planning
Communications/Marketing
Supervision and Training
Qualifications
Preferred
Princeton University is an and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Standard Weekly Hours
36.25Eligible for Overtime
NoBenefits Eligible
YesProbationary Period
180 daysEssential Services Personnel (see policy for detail)
NoPhysical Capacity Exam Required
NoValid Driver's License Required
NoExperience Level
Associate #LI-ZY1
