Accounting Coordinator - Long Beach, United States - Linchris Hotel Corporation (Allegria Hotel)
1 week ago
Description
Position Pay:
$21.00/hr - Hourly position
Hours: 8am-4:30pm - Monday through Friday - Some weekend hours needed for inventories and other miscellaneous items including month end
Focus Areas:
- 30% Income Auditor
- 10% General Cashier
- 20% Accounts Payable Clerk
- 10% Miscellaneous administrative duties
- 30% Payroll processing & auditing and miscellaneous HR assistance
Reports to:
General Manager
Location:
Allegria Hotel - 80 West Broadway, Long Beach NY 11561
Job Summary
Ensure the timeliness and accuracy of all daily, weekly, monthly and annual financial information. Ensure all corporate and hotel accounting policies and procedures are carried out. Ensure prompt and courteous service to guests. Effectively manage time, and meet or exceed productivity standards.
About 25% of the job will be related to Human Resources hiring and onboarding employees and managing training with department heads.
Essential Duties and Responsibilities
Essential duties and responsibilities include the following (other duties may be assigned):
Responsible for coding invoices, accounts receivable, travel agent accounts, taxes, daily financial reports, purchase orders and daily deposits in accordance with the hotel policy and procedures.
Completes daily sales reports, including back up daily details.Ensure that proper communications are maintained between the hotel and the corporate office as dictated.
Maintains the daily credit card reconciliation between the credit card processing provider and bank.
Resolve disputed billings (in conjunction with other department heads as needed.)
Communicate closely with front desk, food & beverage and sales departments with regards to method of payments for various individuals, groups and organizations.
Assist in the preparation of the monthly and end of year accounting information, not limited to; A/R, Tax Exempt, No Shows, Cash/Bank reconciliations, F&B inventories, and invoices and statements.
Responsible for maintaining positive relations with all departments, and their staff. Maintain open communication lines between accounting office and other facets of the hotel operations. Relay information when needed with regards to special payment arrangements, accounts receivables etc.
Responsible for maintaining appropriate levels of supplies to prevent shortages within the accounting office. Responsible for storage of records with regard to legal guidelines.
Responsible for accounting of all deposits from departments within the hotel and assist with cash flow management. Accounts receivables, petty cash, cash on hand and adjustments.
Other Duties:
Other responsibilities as delegated by the General Manager
Equipment
Used:
M3
StayNTouch (PMS)
SkyTab (POS)
Credit Card Processing Software
Calculator
Personal Computer
Essential
Requirements:
Bachelor's degree in accounting or accounting related field.
Must have two years experience in all aspects of hotel accounting or related field.
Individual must be an exceptional planner and have the ability and attitude to motivate others. Accuracy and attention to detail a must. Excellent organization and record keeping mandatory.
Measure of Performance:
The job performance of the controller will be evaluated by the General Manager, based on the fulfillment of aforementioned responsibilities from information supplied by daily, weekly, monthly and annual reports; guest, vendor and travel agent comments; and overall observations.
Additional Duties
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.
Minimum Qualifications
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_ Education or Experience - _Bachelor's degree in accounting or finance, at least three years in the hospitality industry in a supervisory position within the accounting department. Post high-school coursework in accounting. Previous experience as an accounting manager at a similar size and type of hotel, previous experience as department head at same facility.
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_ Language Skills -_ (if applicable)
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_ Reasoning Ability _(if applicable)
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Customer Service:
_
Displays a professional sense of urgency when communicating and interacting with customers, coworkers, and the public in a way that exceeds the customer's wants and needs. Identifies opportunities to improve and deliver additional value to customer's experience by presenting creative solutions and innovative ideas.-
_ Communication:_ Actively listens to customers, coworkers, and the public (viewing the situation from the customer's perspective) and works together to solve the problem through effective communica
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