A/p & A/r Specialist - Tempe, United States - Merestone Productions

Description

Merestone, a premier event production company based in Tempe, Arizona, is
seeking an Accounts Payable and Accounts Receivable Specialist to join our growing team.

With nearly five decades of experience, Merestone specializes in crafting unforgettable events for leading brands, national events, and international shows.

• Assist in managing accounts payable transactions, working closely with the Controller.
• Enter supplier invoices accurately and in a timely manner.
• Ensure proper documentation is provided for invoice and purchase order processing. Work closely with other departments to obtain necessary documentation.
• Process outgoing payments in accordance with financial policies and procedures.
• Investigate and resolve discrepancies in vendor accounts and statements.
• Submit invoices for approval and follow up as necessary.
• Understand and manage expense accounts, job costing accounts, and purchase orders.
• Respond promptly to vendor inquiries and assist the Controller with annual audits.
• Facilitate the onboarding of new vendors, ensuring compliance with company policies, including knowledge of vendor W9 forms, sales tax, etc.
• Additional tasks include securing Certificates of Insurance, tracking employee time off, and processing customer payments.
• Willingness to crosstrain in other accounting areas and contribute to process improvement initiatives.

• Ensure invoices are prepared according to company policies and customer agreements.
• Verify invoice accuracy, including pricing, quantities, and discounts.
• Enter invoice details into the accounting system with precision and attention to detail.
• Maintain uptodate records of accounts receivable transactions and balances.
• Monitor accounts receivable aging reports to identify delinquent accounts.
• Ensure compliance with accounting principles, company policies, and regulatory requirements.
• Maintain accurate and organized records of accounts receivable transactions and communications.

• Proven experience as an Accounts Payable Associate.
• Strong understanding of basic bookkeeping and accounting principles.
• Proficient in data entry with excellent numerical skills.
• Experience with spreadsheets and accounting software, QuickBooks experience preferred.
• High school diploma or equivalent required.
• 1 to 5+ years of full cycle accounts payable experience.
• Exceptional organizational and communication skills.
• High attention to detail and accuracy.
• Integrity, reliability, and a proactive attitude towards responsibilities.

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

• 8 hour shift
• Monday to Friday

• Tempe, AZ 85282: Relocate before starting work (required)