Btu-transmission Division Assistant - Bryan, United States - City of Bryan

City of Bryan

Verified Company

Bryan, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Number

Position Title

BTU-Transmission Division Assistant
Position #
7342
FLSA
Non-Exempt
Classification Type
Administrative/Clerical
Department

Electric Utilities (BTU)

Transmission
Job Type
Full Time
Work Schedule
Monday-Friday; 8am5pm
Hiring Pay Rate

- $17.00-$20.00/hour (depending on qualifications)
Posting Opening Date

04/18/2024
Posting Closing Date

Job Summary

This position performs a variety of administrative and clerical responsibilities in direct support of the Bryan Texas Utilities Transmission Division.
Essential Job Functions
Acts as first point of contact for the department by greeting and assisting visitors.
Composes a variety of correspondence, reports, memoranda, and other material as needed and requested by manager and staff.
Enters department accounting information and monitors fund balances, informing manager as needed.
Performs records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City's imaging system (LaserFiche), and ensuring compliance with records retention guidelines.
Provides general administrative/clerical support including data entry, filing, copying, ordering office supplies, and processing incoming/outgoing mail.
Assists with maintaining calendars; schedules meetings, appointments, conferences, training, and travel arrangements, as needed. Processes travel and training expenses.
Assists with monitoring department training requirements.
Enters (in Cascade or relevant database) substation and transmission maintenance/testing schedules and tracks generation and completion of work orders.
Maintains transmission easements, substation property title information, etc.
Monitors Transmission fleet maintenance tracking; acts as liaison between the Transmission Division and Fleet department.
Interfaces with BTU Safety Officer to schedule safety meetings and track training.
Ensures annual professional services contracts are renewed prior to expiration.
Assists the Construction Project Manager with project tracking.
Responds regularly and promptly to work.
Performs other related duties and responsibilities as assigned.

Minimum Qualifications

High School Diploma/GED plus some additional training and/or course work in business, public, or office administration.
At least two (2) years of experience performing administrative, clerical, or office support responsibilities in a professional office environment.
Equivalent combinations of education, experience, certification, and training may be considered._

Knowledge, Skills & Abilities

Knowledge of:

The principles of office administration, record keeping, and filing practices.

Ability to:

Present a professional appearance and demeanor.
Manage spreadsheets and/or databases; develop appropriate formulas to assist with management of large amount of data (primarily project related and financial).
Work independently and in a team environment to follow established practices and procedures.
Perform responsibilities with a high degree of accuracy and attention to detail.
Organize work, meet critical deadlines, and follow up on assignments with mínimal direction.
Maintain a high level of integrity and discretion in handling confidential information.
Analyze and resolve office administrative and procedural concerns and make process improvement changes to streamline processes.
Demonstrate satisfactory performance and a willingness to take on new responsibilities.
Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations.
Abide by City and department administrative directives, policies, and procedures.
Provide management with sound, positive advice, and information concerning the incumbent's area of responsibility.
Establish and maintain cooperative working relationships with those contacted in the course of work and communicate effectively with the public and other required entities.

Skills:

Strong personal computer skills, including the ability to efficiently utilize a variety of office equipment. Must be proficient with Microsoft Office (Word/Excel/Outlook) and able to promptly learn other jobspecific programs as needed.
Strong verbal and written communication skills, with the ability to communicate with tact and diplomacy.
Strong customer service skills, including the ability to handle escalated customer inquiries.
Strong planning, organizational, problemsolving, and time management skills.

Licenses, Certifications & Special Requirements

Texas Class C driver's license with a good driving record as measured by the City's evaluation system.
Physical Demands
Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, driving, bending,