- Oversee, direct and perform the processing of all requests for the purchase of equipment, supplies, materials, printing, and services according to rules, regulations, and policies as outlined by the Division of Purchases and Contracts, Department of Administration of the State of North Carolina, federal granting entities, and the North Carolina Community College System.
- Manage and facilitate the Request for Proposal (RFP) and Request for Qualifications (RFQ) for capital projects in conjunction with the Chief Operating Office and Chief Financial Officer.
- Maintain and update purchasing manuals to accurately reflect current state, federal, and NCCC Systems Office policies, procedures, and regulations.
- Assist College personnel with guidelines to be followed throughout the purchasing process by providing one-on-one training, job aids, and group training.
- Perform duties related to procurement of supplies and equipment which includes obtaining quotes, handling inquiries from departments and vendors, updating files with appropriate information, and resolving problems with vendor orders, shipping, etc.
- Maintain liaison with NC Purchase and Contract (P&C) and NC Department of Information Technology (DIT) to ensure effective communication regarding policy.
- Assist personnel in making selections, measuring rooms, making recommendations on furniture, furnishings, carpet, and computers that are on state contract.
- Supervise assigned activities of the Shipping and Receiving Department, Purchasing Assistant, and Mailroom including performance evaluation.
- Complete year-end processes as directed by the NCCCS System Office and College procedures in a timely manner.
- Manage one-time bid process through P&C and DIT. Formulate and disseminate bid specifications; receive, tabulate, and evaluate bid responses. Award contracts to bidder.
- Manage recurring bid cycles for a variety of services provided to the College, generally on a three-year bid cycle.
- Assure appropriate use of NC eVP Portal, NC BIDs, and NC E-procurement E-quote System.
- Review expenditures to assure expenses are properly quoted or bid and seek opportunities to quote or bid purchases that could reduce the overall cost to the College.
- Manage and facilitate all audits or reviews of the purchasing function of the College. Develop responses and implement any suggestions for improvement.
- Ensure compliance with state inspection regulations. Schedule third-party inspections and arrange additional services as needed.
- Manage, in coordination with the System Office, all purchases with foreign vendors to assure compliance with System Office procedures as well as state, federal, and IRS regulations.
- Prepare annual reports on waste reduction and recycling efforts and purchases of materials and supplies having recycled content as required by state government regulations.
- Prepare and submit timely HUB reports to the Office for Historically Underutilized Businesses (G.S , , , and
- Accumulate accurate purchasing flexibility data as non-state term contract purchases occur. Prepare and submit annual flexibility reporting to the NCCCS System Office (G.S. 115D
- Prepare monthly and annual equipment summary, balancing subsidiary ledger to general ledger. Record inventory transfers between locations and person responsible. Maintain documentation regarding purchase, transfer, loss due to theft, disappearance, cannibalization, and disposal of equipment. Submit reconciled report in a timely manner.
- Monitor monthly purchases of equipment to ensure that all equipment items are recorded in equipment inventory. Reclassify purchases to reflect classification in the trial balance.
- Maintain e-procurement approval flows and user access.
- Prepare training and instructional materials for College managers, staff, and faculty in order to expedite the proper and legal acquisition of goods and services.
- Provide one-on-one and group training to assure efficient, compliant purchasing workflows. This includes, but is not limited to, completing the e-procurement order screens and submitting e-quotes.
- Maintain tracking logs of training attendance to fulfill annual reporting to the Office of the State Controller (EAGLE). Prepare required purchasing related data for the EAGLE review.
- Manage minor equipment, high-risk equipment, and capital equipment from purchase to reconciling data for the financial statements. Add and maintain buildings and infrastructure purchases in the Fixed Asset system (ASST).
- Determine the appropriate treatment of each equipment purchase with regard to treatment as a current period expense or as a capital asset; assignment of an appropriate depreciable life, using System Office guidance and professional judgment.
- Maintain capital and high-risk equipment tracking documents, recoding additions and disposals, and evaluating remaining depreciable lives on exiting capital assets.
- Affix barcoded inventory tag to all equipment and enter items into the inventory ledger.
- Prepare data for year-end journal entries to record additions and disposals of assets and to adjust accumulated depreciation.
- Oversee the annual inventory reporting process for the mailroom, warehouse supplies, housekeeping, grounds, fire training, and bookstore.
- Complete annual inventory of equipment in order to verify proper location, person responsible, and condition of all equipment. Record transfers and disposals required as a result of inventory.
- Prepare annual report of inventory as required by the North Carolina Department of Community Colleges. Submit reconciled report to System Office in a timely manner.
- Manage surplus items by transferring items internally, transferring items to other community colleges or non-profit organizations, arranging for disposal, or listing items for sale by auction.
- Oversee operations of the Mailroom to ensure timely collection and delivery of mail.
- Oversee equipment leases in the mailroom including adding postage, renewal, and upgrade, when needed.
- Maintain and replenish supply inventories for the College to include issuing of supplies and billing of departments. This includes bulk items such as paper, envelopes, and letterhead.
- Serve on College committees as requested, and attend staff development opportunities as required.
- Continually search for, identify, and implement process improvements to improve stakeholder experience, reduce processing time, and improve quality.
- Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position's responsibilities and adherence to policies, procedures, and other established guidelines. Adhere to professional accountability and accept responsibility for managing situations and problems. Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships.
- Perform other related duties incidental to the work described herein.
- Associates degree from a nationally accredited institution, Required
- Bachelor's degree in business, accounting, or a related field from a nationally accredited institution preferred.
- Minimum of five years' work experience in accounting and/or purchasing required.
- Minimum of two years' supervisory experience required.
- North Carolina Purchasing Certification preferred.
- Experience with Colleague preferred
- North Carolina purchasing experience preferred.
- Proficiency in Microsoft Word, Excel, and Outlook required.
- Must be able to lift, carry, push, and/or pull 50 pounds.
- Regularly required to sit, stand, bend, stoop, and reach, including reaching overhead.
- Occasional exposure to elements such as noise, dust, and odors.
- Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
- In addition to regular office hours, position sometimes requires overtime and/or evening hours.
- State Health Plan
- Dental Insurance
- Vision Insurance
- Health Care and Dependent Care Flexible Spending Accounts
- Employee Assistance Program
- Additional Supplemental Insurances
- NC State Retirement Plan
- Supplemental Retirement Plans
- Disability Benefits, Long- and Short-Term
- Longevity Pay
- State Employees' Credit Union Eligibility
- Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
- Paid Holidays
- Educational Advancement Compensation
- Tuition Assistance
- Employee Discount Program
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
-
Director, Purchasing
3 weeks ago
Epcon Communities Charlotte, United StatesExperience a more Livable Lifestyle. At Epcon Communities, our mission is to build homes, neighborhoods, and lifestyles that provide one remarkable experience. We have delivered on that promise since 1986 by integrating smart, innovative designs with the most desirable of modern ...
-
Director, Purchasing
2 weeks ago
Epcon Communities Charlotte, United StatesExperience a more Livable Lifestyle. At Epcon Communities, our mission is to build homes, neighborhoods, and lifestyles that provide one remarkable experience. We have delivered on that promise since 1986 by integrating smart, innovative designs with the most desirable of modern ...
-
Production Lead
3 hours ago
Pacor Gastonia, United StatesPacor is looking for a Production Lead to join their team to oversee the direct activities at the facility including receiving, shipping, and production in accordance with Pacor policies and procedures under the direction of the Production Manager. The Lead directs production act ...
-
Production Lead
1 day ago
Pacor, Inc. Gastonia, United StatesJob Description · Job DescriptionDescription:Pacor is looking for a Production Lead to join their team to oversee the direct activities at the facility including receiving, shipping, and production in accordance with Pacor policies and procedures under the direction of the Produc ...
-
Receiving Clerk 1st Shift
5 days ago
Stabilus Gastonia, United StatesJob Description · Job DescriptionJob Description: Receiving Clerk · Stabilus is a global leader in the production of gas springs and dampers on five continents. Our products can be used in a wide variety of industries, such as the automotive and office chair manufacturing industr ...
-
Assistant Project Manager
1 week ago
Green Mechanical Construction Gastonia, United StatesJob Description · Job DescriptionSalary: · Assistant Project Manager—Mechanical Construction · Come join a fast-growing, Southeast and Midwest leader in mechanical construction With offices in Kentucky and North Carolina, Green Mechanical is a medium-sized mechanical contractor ...
-
Safety, Health and Environmental
2 days ago
Alpek Polyester USA Gaston, United StatesJob Description · Job DescriptionWe are seeking a motivated leader to join our CA - Columbia site's Safety, Health, and Environmental Manager (SHE) team based in Gaston, SC. The ideal candidate for the Safety, Health, and Environmental Manager (SHE) Manager uses their strong lead ...
-
KIPP Pride High Office Manager
1 week ago
KIPP North Carolina Public Schools Gaston, United StatesJob Description · Job DescriptionCompany Description · Organizational Overview · **This role is located in Northampton County** · Knowledge is Power Program (KIPP) North Carolina, is a network of eight tuition-free, college-preparatory public charter schools educating approximate ...
-
Material Handler Warehouse
1 week ago
Livent USA Corp Bessemer City, United StatesJob Description · Job DescriptionIn January 2024, Livent merged with Allkem Limited to create Arcadium Lithium plc. While we work to integrate our technology systems, including our recruitment platforms, Arcadium Lithium plc will use Livent's ADP system to capture all candidate i ...
-
The Outreach Team Bessemer City, United StatesNorth Carolina Political Campaign Project Director · 3 days ago · Be among the first 25 applicants · About The Outreach Team The Outreach Team is a premier national field firm. We partner with organizations working to solve some of the biggest problems facing our society -- fro ...
-
Logistics Coordinator
1 week ago
LHH Charlotte, United StatesLHH is seeking candidates for a direct hire Logistics Coordinator position with a growing company in Charlotte, NC The ideal candidate has 3+ years domestic and international logistics coordination experience, is detail-oriented, and technically savvy This position is fully in-of ...
-
On-site General Association Manager
3 weeks ago
CAMS Mount Holly, United StatesJob Description · Job DescriptionDescription:CAMS, a community association management company, has maintained our role as an industry leader for the last 30 years due to the dedication of our highly knowledgeable, expertly-trained and certified team members. CAMS is dedicated to ...
-
Korean Bilingual Purchasing Specialist
5 days ago
ISEE Career Solutions, Inc. Charlotte, United StatesCompany Overview · The company has powered industry innovation since providing the first commercial Li-ion energy storage system in 2008. Today, customers leverage its patented products, systems integration, and engineering expertise to solve their most complex energy storage cha ...
-
Technical Product Owner
2 days ago
Insight Global Huntersville, United StatesAn employer is seeking a Product Owner to sit Hybrid in the north Charlotte, NC area. This person will act as a Product Owner in the supply chain area and finance area and multitask across different projects. They will work directly with client Delivery Managers, Product Managers ...
-
Transportation Supervisor
5 days ago
Eastern Metal Supply, Inc. Charlotte, United StatesPurpose of Position: Responsible for the overall management of the Driver Department, which includes supervising departmental staff and ensuring the Company trucks and drivers comply with Company policies and DOT guidelines. · Duties and Responsibilities: The following duties are ...
-
Global Supply Chain Planner
3 weeks ago
InVue Charlotte, United StatesDescription · The Global Supply Chain Planner is a key member of the Supply Chain primary responsibilities include executing inventory planning strategies and purchase order management to support excellent customer service while balancing company's inventory and cash flow goals. ...
-
Customer Service Representative
3 weeks ago
Ryan Consulting Group, LLC Charlotte, United StatesTitle: Customer Service Representative (Must be fluent in Spanish) · Location: South Charlotte · Type: Contract to hire (On-site/in-office role for first 6mo and hybrid after that) · Hours are 8-5, 9-6, need to be flexible to work either shift. · Pay: $22-$25/hr (Candidates must ...
-
wellness assistant
1 week ago
Liberty Health Charlotte, United StatesLiberty Cares · With Compassion · Liberty Senior Living is currently seeking an experienced: · WELLNESS ASSISTANT · Full Time, Days · Job Summary: · Assists residents with exercise protocol based on individual participant's needs, goals and/or ability levels. Assists Wellness Dir ...
-
Administrative Support Specialist
1 week ago
University of North Carolina at Charlotte Charlotte, United StatesPosition Information · General Information Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number NC Salary Grade Equivalency GN06 Classification Title Administrative Su ...
-
Director of Biochemical Research and Operations
2 weeks ago
InsideHigherEd Charlotte, United StatesPosition Number:002124 · Vacancy Open to:All Candidates · Working Title:Director of Biochemical Research and Operations · Position Designation:EHRA Non-Faculty · Employment Type:Permanent - Full-time · Months per Year:12 · Work Schedule:Monday – Friday, 8:00 am – 5:00 pm · Hours ...
Director-Purchasing, Shipping - Dallas, United States - Gaston College
Description
Salary: $65,120.00 AnnuallyLocation : Dallas, NC
Job Type: Full-Time Regular Staff
Job Number:
Division: Finance, Operations, and Facilities
Opening Date: 10/11/2023
SUMMARY
Open Until Filled-
Manage all College purchasing activities to ensure all federal, state, and College laws, regulations, policies, and procedures are followed in the procurement of equipment, supplies, materials, printing, and services for the College; ensure that the best possible product is received for dollars spent; oversee and manage operation of the Shipping and Receiving Department. Manage and assist with the RFP and RFQ processes for capital projects. Manage and direct all functions of the mailroom and warehousing of supplies. Perform a variety of duties including purchasing management functions involving the exercise of independent judgment in accordance with established procedures. Lead the update, maintenance, and training of the purchasing manual. Train and supervise the Purchasing Assistant, Shipping and Receiving, and Mailroom employees. Document and maintain procedures for all activities to assure compliance and continuity.
DUTIES AND RESPONSIBILITIES
General Purchasing and Receiving
01
Have you reviewed the job posting, including the salary, for this position?
Do you have a an Associates degree from a nationally accredited institution? (Required)
Do you have at least five years' work experience in accounting and/or purchasing and at least two years' supervisory experience? (Required)
Are you able to sit, stand, bend, stoop, reach, including reaching overhead, lift, carry, push, and/or pull 50 pounds? (Required)
Are you able to sometimes work overtime and/or evening hours?