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    Event Services Manager - Pittsburgh, United States - University of Pittsburgh

    University of Pittsburgh
    University of Pittsburgh Pittsburgh, United States

    1 week ago

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    Description

    Event Services Manager

    For more information about the Office of Business, Hospitality and Auxiliary Services, please visit our website at and check us out on social media: LinkedIn: @BHASPitt

    Job Summary

    Coordinates official events and other events in-person and virtually. Oversees vendors, event components, budget, and event marketing.

    Essential Functions

    The Conference Services department is seeking a qualified candidate for the open Event Services Manager position. This position will primarily focus on the sales, planning, and execution of Summer Camps & Conferences (SCC) programs from March - August annually. The ESM will assist with planning other events produced by Conference Services during the SCC offseason.

    The position requires availability to work during evenings, weekends, and holidays as required by business levels.

    Responsibilities include but are not limited to:

    • Solicits and books new and returning clients for SCC programs on Pitt's Oakland Campus.
    • Ensures logistical details are confirmed with SCC clients and communicated to campus partners in a timely manner.
    • Facilitates execution of all contracted activities and handles any issues experienced by SCC guests while on campus.
    • Assists department leadership with training and oversight of SCC Assistants (student workers).
    • Confirms all logistical details of assigned contracted events during SCC offseason.
    • Manages external vendors and/or internal campus services providers for event execution.
    • Communicates all event details and changes to Event Operations teams.
    • Facilitates a seamless turnover from Event Sales & Service teams to Event Operations and assists with event execution as necessary.

    Provides prompt, professional assistance, and outstanding customer service during all phases of event booking, detailing, and execution for both SCC and assigned offseason clients.

    Physical Effort

    Requires regular traversing of the University Campus to meet with clients and stakeholders and oversee conferences and events. Event equipment set up assistance and adjustments may be required. The ability to stand, sit, walk, bend, and lift objects up to 30 pounds are required.

    The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

    The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

    Assignment Category: Full-time regular

    Job Classification: Staff.Events Manager

    Job Family: Administrative Support

    Job Sub Family: Events

    Campus: Pittsburgh

    Minimum Education Level Required: Bachelor's Degree

    Minimum Years of Experience Required: 3

    Will this position accept substitution in lieu of education or experience: No

    Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Evening and weekend hours may be required based on business needs."

    Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Evening and weekend hours may be required based on business needs."

    Hiring Range: TBD Based Upon Qualifications

    Relocation_Offered: No

    Visa Sponsorship Provided: No

    Background Check: For position finalists, employment with the University will require successful completion of a background check

    Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

    Required Documents: Resume, Cover Letter

    Optional Documents: Not Applicable

    Please see job description

    PI

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