Accounts Payable/accounts Receivable - Carlsbad, United States - Gemological Institute of America

Gemological Institute of America
Gemological Institute of America
Verified Company
Carlsbad, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Accounts Payable/Accounts Receivable Analyst

  • We offer a competitive benefits package

The Company:
GIA is the world's foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 800 of its 3,000 total employees worldwide.

It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment.


The Location:
This position is located in Carlsbad, California at our corporate headquarters, offering a hybrid schedule.


What to expect:

  • Work Hours: Monday through Friday regular business hours
  • We offer a flexible hybrid schedule, with a few days in the office per week, (a minimum of 2 days per week is required)
  • We offer competitive medical, dental, vision and matching 401K plans
  • Paid vacation, sick and holidays, tuition assistance, commuter benefits

Job Overview:
Compiles data, maintains records, and supports Accounts Payable (A/P) and Accounts Receivable (A/R) functions by performing the following duties:


Responsibilities:


  • Ensures documentation of processes, risks, and internal controls including narratives, process flowcharts, risk and control matrices, and audit work papers are completed in accordance with professional and department standards.
  • Performs audit program steps created to test key controls identified in the risk assessments and creates work papers to support testing.
  • Incorporates and performs data analytics to support riskbased audits and results.
  • Ensures audit objectives are met while gathering and documenting sufficient evidence to support audit conclusion.
  • Communicates written audit results in a timely, comprehensive, and clear manner to the Director of Internal Audit.
  • Performs research as requested on internal audit assignments that require tact, discretion and confidentiality; compiles results of research and submits conclusions to the Director of Internal Audit.
  • Other duties and responsibilities as assigned or required.

TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities):
Assists and supports Supervisors and/or Mangers of A/P and A/R with completion of month end accounting procedures.

  • Covers positions for A/R and A/P staff as needed.
  • Identifies technical problems and proposes resourceful solutions for implementation.
  • Processes financial data and formulates analytical reports and reconciliations.
  • Utilizes excellent judgement to asses and implement appropriate action from defined procedures/ guidelines; seeks help from experienced staff and/or management for troubleshooting with nonroutine issues.
  • Understands GIA's reputation may be impacted if procedures aren't followed and mistakes are made.
  • Coordinates and manages schedules for yearend audit as needed.
  • Supports special projects and other duties as assigned.

Accounts Payable (A/P):

  • Reviews general ledger coding on invoices and verifies Purchasing Order Number within Payable System (Workday).
  • Reviews invoices for proper approval.
  • Coordinates check runs and ensures that checks are mailed in a timely manner.
  • Prints A/P reports and maintains files.
  • Prepares analysis of vendor accounts and reconciles vendor statements as required.
  • Ensures invoices to be paid are matched to purchase orders (P.O.) and/or requisitions and receiving reports.
  • Tracks all open purchase orders for valid shipment and receiving dates.
  • Enters invoices into Payable system (Workday).
  • Processes vendor inquiries and performs followup, working closely with Purchasing Department.
  • Analyzes vendor history and actively interacts with vendors to maintain an accurate payment history.
  • Assists and supports with vendor set up within Payable System (Workday) and collection of tax documents.
  • Supports tax year reporting for Forms 1099MISC and 1042.

Accounts Receivable (A/R):

  • Maintains account records of billing, collections, and refunds as outlined in department policies and procedures.
  • Processes commercial invoices, international billing, Vocational Rehab Billings & Government Billing.
  • Creates credit memos for customer and student accounts as applicable and as needed.
  • Posts credit from cash, credit card, checks, wires, ACH and/or government agency sources.
  • Liaisons with international offices concerning A/R issues.
  • Reviews, reconciles, and prepares daily cash deposits.
  • Reconciles, adjusts, refunds and creates invoices for student accounts in Jenzabar.
  • Performs daily/monthly reconciliations for intercompany and intracompany/balancing of cash deposits to posted activity.
  • Answers client inquires for payment processing as needed.
  • Answers phone and responds to customer requests for information (mail copies of invoices, account information) as necessary.
  • Supports tax year reporting for Form 1098T Education Credit and reviews accounts along with data to ensure accuracy.
TECHNICAL COMPETENCIES (Knowledg
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