Management Support Specialist - Philadelphia, United States - Equal Employment Opportunity Commission

Description

** Management Support Specialist**

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**Location**

1 vacancy in the following location:

** Relocation expenses reimbursed**

No

** Telework eligible**

Yes as determined by agency policy

**Duties**

** Summary**

As a Management Support Specialist at the GS-0301-7, you will be part of Philadelphia District Office, Equal Employment Opportunity Commission. If selected, you will be responsible for providing assistance to the District Resources Manager (DRM) in delivering the full range of administrative programs for the office including, but not limited to, financial management, property management, records management, human capital management, procurement, and information management services.

**Responsibilities**

+ Assists in gathering historical data, budget requests, and management inputs for the preparation of the District's annual Operating Plan and Budget Request.

+ Develops and maintains the District's Accountable/Sensitive Property Inventory. Participates in the semi-annual property certification and identifies and corrects discrepancies as required.

+ Serves as the District's POC regarding maintenance of administrative files. Provides status and updates to the DRM to ensure that proper records management procedures are followed and records are retired/disposed of appropriately.

+ Serves as the District's POC for all actions regarding the Federal Personnel and Payroll system (FPPS). This will include processing personnel actions such as transfers, promotions, change in hours, etc.

+ May be asked to prepare reports and conduct research into time card issues and/or problems. Monitors time card amendments to ensure cards have been released by OHR.

+ Provides information on administrative issues that require immediate attention and develops recommendations and/or solutions for consideration and implementation.

+ Prepares analyses and recommendations to senior management officials, through the DRM, on problems or issues concerning resources, space management, equipment or other administrative areas. **Travel Required**

Occasional travel - You may be expected to travel for this position.

** Supervisory status**

No

** Promotion Potential**

11

**Requirements**

** Conditions of Employment**

+ Must be a U.S. Citizen or National

+ Males born after must be registered for Selective Service

+ Suitable for Federal employment, determined by a background investigation

+ May be required to successfully complete a probationary period ** Qualifications**

**For the GS-7:** You must have at least one year of specialized experience, equivalent to the GS-05 level in the Federal service, such as:

+ Performing a wide variety of administrative support services and analytical work for an assigned functional or organizational area. Examples of such work include procuring office equipment and supplies; maintaining financial records; developing segments of reports for management; etc. **OR** One full year of graduate level education in Business Administration, Public Administration, or a closely related field.

**OR Superior Academic Achievement:** To qualify based on superior academic achievement, you must have completed the requirements for a bachelor's degree from an accredited institution **AND** must meet certain GPA requirements or membership in a National Scholastic Honor Society.

****Equivalent combinations of education and experience are qualifying for this grade level.****

Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-5 level is required to meet the time-in-grade requirements for the GS-7 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. **Education**

Education must have been successfully completed and obtained from an accredited school, college, or university.

Foreign Education: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

**Additional information**

Relocation expenses will not be paid.

This job opportunity announcement may be used to fill additional similar vacancies across EEOC.

If you are unable to apply online or need to fax a document that you do not have in electronic form, please contact the HR Specialist listed in this vacancy.

**Veterans Employment Opportunity Act (VEOA):** To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements visit the following websites:

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Males born after must be registered or exempt from Selective Service (see: )

All employees of the Federal government are subject to the conflict of interest statutes and regulations including the Standards of Ethical Conduct that govern activities with outside organizations and reporting financial holdings. This position may require the incumbent to complete a confidential financial disclosure report within 30 days of appointment. ** How You Will Be Evaluated**

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. Applicants who meet minimum qualification requirements will be certified for further consideration. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

+ Administration and Management

+ Financial Management

+ Property Management

+ Writing

All qualified Non Competitive applicants and the best qualified Merit Promotion applicants will be referred to the hiring manager for consideration.

**Career Transition Assistance Programs:** These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: **Background checks and security clearance**

**Security clearance**

**Drug test required**

No

**Position sensitivity and risk**

**Trust determination process**

Your **Resume** showing work schedule, hours worked per week, dates of employment and duties performed.

Cover Letter, optional

College Transcripts, if using education to qualify.

If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent **SF-50**, "Notification of Personnel Action" which shows your