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Front Desk Administrator - Indianapolis, United States - DuCharme McMillen & Associates Inc
Description
** Front Desk Administrator**
**Job Category****:** Administrative **Requisition Number****:** FRONT001326 Showing 1 location **Job Details**
**Description**
Employee stock ownership program eligibility begins day ONE of employment.
COMPANY PAID Paternity & Maternity Leave.
Generous PTO package, 2 paid floating holidays, 1 day of paid volunteer time off.
Multiple benefit plans, eligible day one of employment- NO WAITING PERIOD.
Leadership team invested in the development, success, and happiness of our employees.
"Live and work like a DMA Employee-Owner: We focus on work/life balance, mental health, and the overall wellness of our employees.
**Position Summary**
Responsible for administrative support to the entire office, operating the front desk, updating data and processing reports, and scheduling meetings. Provides administrative support to the DMA executive team and managers as needed.
**Essential Duties and Responsibilities**
Oversee front desk responsibilities including answering all incoming calls, transferring calls, receiving and distributing all incoming deliveries, and greeting visitors
Provide administrative support to entire office including but not limited to coordinate and maintain meeting rooms and manage employee lounge(s)
Schedule and organize meetings and prepare meeting materials, if needed
Prepare and manage documents, including formatting and editing letters, reports, spreadsheets, and all necessary documents from information provided
Maintain and order office supplies
Assist with new hire onboarding including office space setup, office tours, and other assistance as needed
Manage incoming and outgoing mail
Maintain a clean and organized work environment
**Non-Essential Duties and Responsibilities**
Work on other projects as assigned which may include data entry
Assist with travel arrangements
Perform other duties as assigned
**Education and Qualifications**
High school diploma or equivalent required
Minimum of 1-year administrative experience in a professional business environment
Ability to work independently to complete work assignments with minimal direct supervision
Requires a high level of interpersonal skills to handle sensitive and confidential information
Strong verbal and written communication skills
Intermediate level knowledge of Word, Excel, Outlook, and PowerPoint
Organizational skills and ability to multi-task
**Qualifications**
**Skills**
**Behaviors**
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**Motivations**
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**Education**
**Experience**
**Licenses & Certifications**
