Mobility and Immigration Coordinator - Malvern, United States - CertainTeed

CertainTeed

Verified Company

Malvern, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Immigration & Mobility Coordinator's main focus is to support the SGNA Mobility team in all administrative and reporting duties for our mobility and immigration programs.

The incumbent will provide support on a daily basis to a team of 5 and to the employees whom we support.

Volume is:
70-75 assignees, 30 to 40 International Permanent transfers, 200+ active immigration cases and 100+ new immigration cases/year.

This role is key to the good functioning of the Mobility programs and of the SGNA immigration compliance needs. All administrative aspects are centralized within the department.

The incumbent is expected to be involved in individual cases and will learn in detail our internal processes and policies.

Global Mobility Programs

Coordination with HR and international employees to gather and save documents from those employees and their family members for immigration submission and support (employee & family)
Responsible for initiating applicable services and documents with vendors (including but not limited to Relocation, Tax, and Language training)
Monthly and annual payroll reporting and data extraction (monthly & Annual reporting) for international mobility assignments from HRIS system
Handle all updates of internal systems, PeopleGroup/MicroStrategy, due to position and personal changes
Review and confirm invoices associated with scope of responsibility

Immigration

Ability to remain up to date with and learning of US and Canadian immigration basics and protocols
Initiation with employees and vendors (Hunton, Newland Chase, Audet) for US and Canadian employees
Saving and gathering immigration documents
Handle FICA compliance and submit tickets to payroll system accordingly for all employees, interns, and coops

Reporting

Work with Mobility Manager and Mobility Financial Analyst to complete tasks
Complete tracking reports for immigration initiations and expenses reporting
Update Microsoft List Tool for internal tracking purposes within scope (FICA, immigration, mobility, etc)

REQUIREMENTS

The coordinator will need to be able to operate in a complex, multi-business environment with different processes by Country (US/Canada) by working directly with transferees, vendors, employees, and HR teams.

HS Diploma Required
Bachelor's degree or relevant experience in the required field.
3+ years in Finance, HR, or other business related field
Excellent written and verbal communication skills are required
Strong organizational skills with ability to prioritize multiple tasks in a fastpaced environment, demonstrating a high level of integrity and accuracy
Ability to handle high volume of work efficiently
Must have strong attention to detail and error prevention
Ability to develop and maintain a positive working relationship with others, including being courteous with others when requesting or transmitting information
Very good analytical and problemsolving skills, capable of sound decision making
Proven ability to work without frequent supervision
MS office suite

ABOUT US

At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration.

Our company encourages diversity and inclusion in all its forms while our products _make the world a more beautiful, safer, and sustainable home_.

LEGAL STATEMENT

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

Benefits: