Gift Accounting Manager, Development - McLean, United States - Boston University

Description

GIFT ACCOUNTING MANAGER, Development & Alumni Relations, Gifts and Records
Tracking Code

Job Description

Our Mission
We in

Boston University

Development & Alumni Relations (DAR)

harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to

advance

BU's global leadership in

research, scholarship, artistic creation, and professional practice

.

To support our work, w

e

have built—and are continuing to build—an outstanding team of

dynamic, mission-driven

advancement professionals

who constantly strive to create an environment where everyone belongs

.

Where

it's

not just a

bout a

job, but a career

and a community.
Now, o

ur

Gifts & Records

team

is

looking for

a

Gift Accounting Manager

who

will

is responsible for

is responsible for

managing the gift processing functions for the department.
Gifts & Records a

t Boston University
The office of Gifts & Records

optimizes

and maintains data integrity for the biographical records of its constituencies (over 3.5M records) and manages the recording of gifts (an average of 60,000 transactions a year) for the Office of Development and Alumni Relations (DAR).

Gift Accounting Manager
This position will organize and assign gift accounting responsibilities daily and will evaluate, recommend

changes

and enforce gift procedures to ensure effective and efficient operations

.

This position oversees the gift

receipting

process daily and annually,

in accordance with

applicable IRS regulations. They are also responsible for reconciling gift entry with gift deposits in coordination with the Cashier's office, updating donor records based on supporting gift documentation, and transforming data received through data loads from various on campus

.
In addition, this position will work with various university departments, including payroll and cashier services, and

maintain

data on constituent contact preferences, alumni activities, foreign gifts, and various other data points to ensure successful engagement, participation, and fundraising outcomes

.

Responsibilities:
Gift Accounting
Manage daily delegation of work among Data Specialists

.

Prepare,

triage

and assign gift processing duties daily based on the volume of gift processing requests in the daily queue

.

Review and prioritize gift processing requests based on donor priority and assign to staff accordingly to ensure

timely

processing by Gifts & Records team

.

Review entry to ensure

accuracy and efficiency in process

.

Reconcile gift batches with separate merchant service accounts and amounts received at the bank.

Review Gifts & Records procedures to ensure as volume increases during certain times of the year, the team

is able to

meet target goals for daily processing and ensure an efficient operation including ensuring gift receipts are processed by the team on schedule

In collaboration with the Assistant Director of Gifts & Records, provide training recommendations for staff and

facilitate

trainings

for the Gifts & Records team in proper gift processing procedures

.

Evaluate procedure and incorporate changes as needed to ensure efficient and

accurate

entry.

Maintain comprehensive electronic gift back up in an organized and accessible manner.

Identify

gift discrepancies and assign integrity projects (correcting recognition credits, standardizing attribute fields, pledge application/adjustments, updating appeal codes).

Oversee the

receipting

process for all donations to the University

.

This includes daily review of receipt production, regular review of receipt templates, and approval of any templates produced by other departments for online gifts.

Scan checks to deposit directly to the bank; prepare cash and foreign check deposits for the bank and process related batches

.

Provide

timely

and

accurate

gift processing

.

Handle complex donations including stocks, wire transfers, planned gifts, Donor Advised Fund gifts, matching gifts and other transaction types as needed

.

Manage the payroll deduction process, in coordination with the Payroll Office.

Advancement and Donor Relations Services
Contact donors as needed

regarding

gift related errors, including declined credit cards, incomplete

checks

and unspecified designations. Communicate regularly with cashiers and payroll offices.

Research giving history as needed and respond to gift and data inquiries from colleagues.

Revise,

document

and manage the tribute notification process, in collaboration with Stewardship and Donor Relations.

Records and Database Management
Responsible for ensuring

timely

updates to biographical information, research various sources to ensure the accuracy of data and similar projects as assigned. Ensure biographical information for donors is complete and accurate

.

Lead data integrity efforts through monitoring, implementation and streamlining of effective review procedures; analyze current procedures and make recommendations for new, or modification to, procedures ensuring records integrity;

assist

in

identifying

and troubleshooting data integration issues.

Assist

in

identifying

data discrepancies and complete data integrity projects by transforming and enhancing data (correcting or removing unneeded information, standardizing fields such

as salutations or street names, renaming, moving, and combining columns to ensure usability).

Participate in special short-term or long-term database

projects

as necessary.

Advancement Services
Serve as a key member of the larger Advancement Services team.

Cross-train with other gift and records colleagues to provide back-up and training support as needed.

Collaborate in the development, documentation and maintenance of processes and procedures.

Assist

with training and supervising student support positions as needed.

In coordination with the director,

assist

in implementation and integration of new systems.

Required Skills

A cover letter is required for consideration.
Bachelor's degree

A minimum of three years of relevant experience

Familiarity working with constituency records

A strong penchant for confidentiality

Ability to change priorities while

maintaining

a high level

of attention to detail

But

that's

not all

we're

looking for; we want someone who embodies our values:
Teamwork, transparency, and mutual respect

, because we value every member's

contributions

and know that leadership can come from anywhere

.

Diversity, equity, inclusion

, and a commitment to ensuring that each of us knows we

belong here

.

Integrity

in how we work and how we treat one another

.

Strategic thinking and curiosity

in the relentless pursuit of fresh approaches and

measurable results

.

Continuous growth and improvement

, both as individuals and as a team

.

Joy and shared appreciation

for working hard toward goals that matter

.

If this resonates with you and you want to help us in our ambitious next campaign—and

maybe do

some of your best work as an advancement professional— we encourage you to apply

.

I

f you

are hesitant to apply because you

have not previously performed

every

responsibilit

y

listed in the description

, but

you

do

possess

transferable skills and the

defined

qualifications, we

still want to hear from you and welcome

you

r

appl

ication

as well.
To learn

more about

Development & Alumni Relations at Boston University

,

and other job opportunities,

please stop by the DAR Talent website:

.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status.

We are a VEVRAA Federal Contractor.
If you require

a reasonable

accommodation in order to complete the employment application process, please contact the Equal Opportunity Office

at

.
Job Location

BOSTON, Massachusetts, United States

Position Type

Full-Time/Regular

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