Office Administrative Assistant - San Diego, United States - StatRad LLC

Description

We are a market-leading company in the telehealth industry that supports healthcare providers around the country through our teleradiology services.

Using our novel cloud enabled medical image management and interpretation services, we help to advance patient care by facilitating rapid diagnosis from our large network of radiologists and clinical support professionals who all work from their homes.

• Serve as the first point of contact for the office, managing reception duties including answering phone calls, greeting visitors, and handling inquiries in a professional manner.
• Office facilities administration and maintenance; liaison with landlord property manager.
• Assist the Accounting team with monthly billing to clients, sending statements, and maintaining current contact information using QuickBooks and Excel.
• Maintain office and kitchen supplies and place orders as needed.
• Coordinate weekly lunches and company meetings.
• Assign and maintain employee training records using Paylocity.
• Contribute to a positive and motivational culture by coordinating birthday, anniversary, and holiday celebrations and planning company events.
• Assist the Company General Counsel by organizing and tracking any malpractice insurance cases by maintaining the required files, documents, and written summaries pertaining to the case; prepare and send related internal and external communications as needed.
• Respond to medical record requests and coordinate with staff as needed.
• Assist HR with employee onboarding and offboarding as well as key/card assignments.
• Update Employee Handbook and other companywide documents.
• Regularly review office procedures and implement changes as needed.
• Other projects and duties as assigned.

• Excellent written and verbal communication skills with both external clients and vendors as well as internal company executives, department managers, and staff.
• Ability to multitask, prioritize projects, and demonstrate initiative.
• Extreme attention to detail and organizational skills.
• Strong analytical skills and solid accuracy.
• Able to perform tasks and responsibilities independently with a mindset of constant improvement.
• Must be very reliable, taking pride in maintaining a clean, organized, and enjoyable working environment throughout the corporate office.

• Bachelor's degree preferred.
• Prior experience using and managing office equipment, including phone, fax, copier, scanner, printer, etc.; computer savvy.
• Advanced practical usage Word, Adobe, and Outlook.
• Intermediate proficiency using Excel and PowerPoint.
• Familiarity with QuickBooks and/or Paylocity a plus.

• Corporate office in San Diego.

• Mileage reimbursed for any local errands.
• Minimal overtime, as needed.

• Internal Regulatory and Quality System training required for G&A classification.