Program & Operations Administrative Coordinator - Prince William, United States - Northern VA Community College

Northern VA Community College
Northern VA Community College
Verified Company
Prince William, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Posting Summary


Working Title

  • Program & Operations Administrative Coordinator
    Role Title
  • Gen Admin Supv I/Coord I
    Role Code
FP
FLSA

  • Exempt
    Pay Band
  • 04
    Position Number

Agency

  • Northern VA Community College
    Division
  • NV280-Provost Woodbridge
    Work Location
  • Prince William 153
    Hiring Range
- $65,000 - $75,000
Emergency/Essential Personnel

  • No
    EEO Category
  • E-Paraprofessional
    Full Time or Part Time


  • Full Time

  • Yes
    Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

  • Monday
  • Friday 8:30 a.m. 5:00 p.m.
    Sensitive Position
  • No
    General Description:
The Program & Operations Coordinator will be responsible for supporting operational functions pertaining to the campus operations department. This position performs, manages, and directs a variety of financial, administrative and business functions.
This position will perform project/program based services and responsibilities in support of Campus Operations.

-
Duties and Tasks:


  • Takes on special projects and follows through from beginning to completion.
  • Prepares budget analysis and resolves budget discrepancies when necessary.
  • Maintains a record of the campus budget and related accounts.
  • Provides general administrative support to the Campus Operations office.
  • Assists with purchasing, tracking, and receiving of goods and services through Virginia's procurement system (eVA), for the DCO, as well as various other departments.
  • Provides a broad range of administrative support to the Director of Campus Operations, to include budget management. Oversees record of the campus related projects, tracking fixed asset purchases, including eforms to closure.
  • Serves as liaison and representative for campus environmental and renovation projects, working with College Facilities, A&E's and College/VCCS Project Managers; represents campus interests at renovation meetings, provides timely status reports on projects.
  • Assists with managing the renovation budget, ensuring accurate estimates of project costs are secured and budget issues are addressed, and funding is appropriate and according to all State, VCCS, and College procurement policies and procedures.
  • Provides needed support for events scheduled on the campus.
  • Coordinates and participates in survey of campus building interiors during spring, summer, and fall semesters with appropriate Campus/College officials to ensure that all buildings and campus grounds well maintained. Coordinates efforts with appropriate administration.
  • Other duties and tasks may be assigned by supervisor.

Special Assignment:


  • May be required to perform other duties as assigned.
  • May be required to assist the agency or state government generally in the event of an emergency declaration by the
Governor.


Special Assignments
May be required to perform other duties as assigned.

May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


KSA's/Required Qualifications

KSAs:


  • Excellent interpersonal, organization, written and oral communication skills.
  • Ability to prioritize work and multitask, gather information, analyze data and resolve problems and issues.
  • A strong knowledge of computer and computer software.
  • Ability to utilize Word, Outlook and Excel.
  • Knowledge of budget management.
  • Ability to work as a team member as well as independently.
  • Ability to adapt to changing situations and excellent time management skills.

Minimum Qualifications:


  • Experience in Business administration
  • Experience in office management.
  • Experience working on projects.
  • Experience working with budget.
  • Experience with financial management.

Additional Considerations

Additional Considerations:


  • Experience working in higher education
  • Experience in MS office and budget software
  • Customer service experience

Operation of a State Vehicle

  • No
    Supervises Employees
  • Yes
    Required Travel
- n/aPosting Detail Information


Posting Number

  • CLS_3044P
    Recruitment Type


  • General Public

  • G
    Number of Vacancies
  • 1
    Position End Date (if temporary)

Job Open Date

  • 05/22/2024
    Job Close Date
  • 06/05/2024
    Open Until Filled
  • No
    Agency Website

Contact Name

Phone Number

Special Instructions to ApplicantsAdditional Information**- Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some o
More jobs from Northern VA Community College
See all jobs of Northern VA Community College