Administrative Assistant- Political Science - Williamstown, United States - Williams College

Williams College

Verified Company

Williamstown, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Williams College is excited to announce the opening for an Administrative Assistant in the Political Science Department and Leadership Studies Program.

Under the limited supervision of the department and program chairs, this role will perform a wide range of administrative and technical duties, online and in person, to ensure the effective and efficient operation of a fast-paced and large academic department.

Access to information pertaining to students, faculty and new hire searches demands that this position requires a high level of confidentiality.

This role is also the first point-of-contact for faculty, staff, students, and other stakeholders in the Political Science Department.

ResponsibilitiesThe responsibilities of this position include, but are not limited to:
Assist with department events, including booking rooms for meetings and ordering food when needed, and staff occasional evening events.
Maintain confidential materials used in faculty evaluations and the preparation of materials for reports to the DOF and CAP.
Assist in compiling the annual departmental budget. Process and follow up on purchase orders, invoices, vouchers, transfers and reimbursements.
Assist in organization of course catalog and class hour materials.
Prepare class material for distribution. Coordinate the preparation of course packets and handouts throughout the year to be charged back to students.

Qualifications

Associate's Degree plus at least 2 years relevant experience required, or equivalent combination of education and experience
Display good judgment in handling student records and confidential department information.
Ability to communicate effectively and empathetically, providing excellent customer service to a diverse population of students, faculty and staff
Exceptional organizational and time management skills.

Application review will begin on May 17, 2024, and will continue until the position is filled. Pay range is from $19 to $22 per hour, commensurate with experience.

Job band 1- Conditions of EmploymentEmployment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.