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Leander

    Human Resources Office Clerk - Leander, United States - Gateway Community Health Center

    Gateway Community Health Center
    Gateway Community Health Center Leander, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    JOB DESCRIPTION: Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department's daily operations.


    SUPERVISION: Directly supervised by the Director of Human Resources.


    TYPICAL PHYSICAL DEMANDS: Requires stooping, bending, reaching, kneeling and ability to move 25 pounds. Requires the use of office equipment including the printer, copier, fax, computer, calculator and telephone.


    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

    • Provides secretarial/clerical assistance for work meetings and human resource projects.
    • Receives, reviews, prioritizes, and distributes correspondence.
    • Interviews, screens, and refers callers; answers various inquiries personally; provides information on Center's services and functions; determines the nature of problems/complaints and refers to appropriate department.
    • Orders, verifies receipt of, and maintains department's office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc.
    • Composes and types letters, memos, notices, lists, and other materials; enter information on personal computer, composes and edits on screen, and prepares final copy of reports and correspondences.
    • Compiles, copies, and completes data for administrative reports, and other documents.
    • Develops, maintains, and updates the department's filing system.
    • Keeps moderately complex records, to assemble and organize data, and to prepare reports from such records.
    • Assist in reviewing submitted employment applications.
    • Assist with the scheduling/coordination of interviews for qualified applicants with Department Directors/Managers.
    • Maintains confidentiality of employee files and employment process.
    • Posting and advertising open positions and assisting in the recruitment process.
    • Manages and maintains employee files.
    • Responsible for recordkeeping of time sheets with appropriate attachments/documentation.
    • Responsible for monitoring providers CME requests and attendance.
    • Monitor and processes payment for providers CME reimbursements.
    • Assists in processing new employees, students, and volunteers with all required personnel.
    • Performs other duties as assigned.

    MINIMUM QUALIFICATIONS:

    • Must be a graduate of an accredited high school or GED program.
    • Two years technical/vocational school in Business Administration or three years' experience in this field preferred.
    • Knowledge of modern office practices, procedures, methods and equipment.
    • Computer knowledge in Microsoft Office (Access, Word, Outlook, Power point, Excel, Publisher etc.)
    • Computer knowledge in graphs, charts, spreadsheets, etc.
    • Bilingual in English and Spanish is preferred.

    KNOWLEDGE, SKILLS AND ABILITIES:

    • Business English, spelling, and arithmetic.
    • Must have excellent organizational and grammatical skills.
    • Modern office practices, procedures, methods, and equipment.
    • Carry out verbal and written instructions.
    • Maintain confidentiality of information.
    • Ability to manage time effectively and efficiently.
    • Ability to work effectively and to deal tactfully with professional personnel as well as with the public.
    • Project a positive and professional image of Gateway Community Health Center, Inc.
    • Effectively communicate both orally and in writing in the English and Spanish language.
    • Work flexible hours.
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