Assistant Property Manager - Arlington, United States - Lincoln Property Company

Lincoln Property Company

Verified Company

Arlington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Responsible for administration of all tenant leases, billing and collecting tenant receivables, updating lease status reports, generating monthly reports for owner, assisting in annual budget preparation, implementing procedures, cost controls and policies.

Responsible for completing and maintaining property records, preparing routine reports, tracking and processing accounting data, assisting with special projects, processing work orders, oversee event planning and assist Property Manager with duties as necessary.

PROPERTY MANAGEMENT FUNCTIONS

Accounts Receivables:

Review online bank accounts and enter cash receipts
Monitor and reconcile unapplied receipts
Prepare tenant adjustment and refunds
Monitor delinquency reports and pursue tenant collections
Document collection activities
Prepare late fees letter
Prepare Monthly Closing reports
Prepare monthly scheduled charges "Rent Up"
Assist with calculations of annual OPEX adjustments and reconciliations

Accounts Payables:

Input/Approve invoices
Process property tax payments
Prepare monthly accruals
Assist PM with annual capital plan, operating budget and reforecast
Document legal or risk management review of contracts or insurance coverage
Assist PM construction project schedule, monitoring activities, punch list and budget tracking
Prepare vendor contracts
Assist the PM in with the letters of credit and tenant deposits

Building Maintenance, Security and Contract Administration:

Assist the PM with building inspections
Conduct annual fire drills and other tenant training
Implement tenant visitation program and maintain a close relationship with contacts
Respond/submit tenant requests received outside of the tenant work order system
Oversee thirdparty vendor contracts (e.g. janitorial, security, etc.)

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned):

Oversee day-to-day issues for all office buildings
Issue tenant, security, janitorial or project notices
Invoice coding
Contract administration
AP/AR
Assist PM with scheduled and nonscheduled reports
Coordinate tenant movein/out with PM and Engineers
Followup on tenant service requests to ensure work is completed in a timely and professional manner
Complete submeter reading spreadsheet and verify all billable work orders
Tenant invoices and adjustments
Assist with submeter billable work orders
Janitorial inspections
Landscaping inspections
Tenant bill backs
Assist with soliciting bids for service contracts
Assist PM with operating budget
Holiday events

Desired Competency, Experience and Skills:

Must have a minimum high school education, Associates, B.A. or B.S. college degree preferred
Minimum of 35 years previous commercial property management experience
Previous experience in real estate accounting, monthly accounting cycles, AP/AR and commercial leases
Possess professional demeanor and excellent interpersonal skills
Computer literate and proficient on MS Word, Excel
Excellent communication skills, both verbal and written
Bachelor's degree in related field

About Lincoln Property Company

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

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