Front Desk Receptionist/human Resources Assistant - Commerce, United States - Holman Logistics

Holman Logistics
Holman Logistics
Verified Company
Commerce, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

The Front Desk Receptionist/Human Resources Assistant is also responsible for preparing HR documents, supporting onboarding and offboarding activities, and assisting with some basic employee-related inquiries. Additionally, they may also be responsible for tracking employee attendance and leave, as well as creating and maintaining a variety of records. This role may require a knowledge of government regulations when dealing with employee matters and processing invoices to the corporate office.

JOB RESPONSIBILITIES

  • Greet visitors, answer phones, and direct inquiries to the appropriate person.
  • Receive, sort, and distribute mail.
  • Process Invoices
  • Maintain the reception and lobby area in order.
  • Provide administrative support to the HR team, including filing and data entry.
  • Assist with payroll processing and employee orientation.
  • Handle sensitive and confidential information with the utmost discretion.
  • Utilize Microsoft Excel to update and manage employee data.
  • Maintains inventory and organizes the office supply closet.
  • Maintain the company's personnel records and ensure records' compliance with applicable regulations.
  • Schedule meetings and interviews.
  • Research and compile data for reports.
  • Manage special projects as needed.
  • May assist Team Members with benefit enrollment.
  • Performs other various HRrelated assistance, special projects, and administrative duties as assigned.
  • Reliable attendance at scheduled shifts.
  • Performs all duties in conformance with appropriate safety and security standards.
  • Performs all other duties as assigned or needed.

POSITION QUALIFICATIONS
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Attendance
  • Ability to work the required schedule and arrive at work on time. Ability and willingness to work the voluntary/mandatory overtime that is required during the busy season.

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Communication
  • Ability to effectively communicate in writing and verbally courteously and professionally with others. Ability to understand and follow verbal and written instructions.
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Diversity:


  • Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

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Relationship Building
  • Ability to effectively build relationships with customers and coworkers.

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Mathematics/Language
  • Ability to perform basic math (addition, subtraction, multiplication, and division) in all units of measure using whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percentage.
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Language - Ability to identify and compare letters and numbers. Ability to read and interpret documents such as operating instructions Policy and procedure manuals, and government regulations. Ability to write routine reports and correspondence.

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Paperwork
  • Completion
  • Ability to complete necessary paperwork neatly and accurately and according to established guidelines.

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Paperwork
  • Verification
  • Ability to verify paperwork necessary to ensure the product is received and stored correctly and accurately.

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Accuracy
  • Ability to perform work accurately and thoroughly
:

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Detail Oriented
  • Ability to pay attention to the minute details of a project or task and prioritize tasks. Ability to handle multiple tasks/projects simultaneously.

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Analytical Skills
  • Ability to use thinking and reasoning to solve a problem.

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Systems Analysis
  • Ability to determine how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

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Autonomy
  • Ability to work independently with mínimal supervision.

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Creative
  • Ability to think in such a way as to produce a new concept or idea.

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Initiative
  • Ability to make decisions or take actions to solve a problem or reach a goal.

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Accountability
  • Ability to accept responsibility and account for his/her actions.

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Safety Awareness
  • Ability to identify and correct conditions that affect Team Member safety.

Experience:

Required

  • Two (2) to three (3) years of Human Resources experience, including coordinating administrative work with confidential and sensitive documents.
Preferred

  • Intermediate personal computer skills including electronic mail, word processing, spreadsheets, graphics, etc. Strong working knowledge of MS Office to include Excel and Word. Ability to master internal computer systems.

Education:

Required

  • High School or better
Preferred

  • Some college or better

Behaviors:

Preferred

  • Enthusiastic: Shows intense and eager enjoyment and interest
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
  • Team Player: Works well as a member of a group

Motivations:

Preferred

  • Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
  • Goal Completion: Inspired to perform well by the completion of tasks
  • Self-Starter: Inspired to perform without outside help
  • Ability to Make an Impact: Inspired to perform well by the a
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