Executive Assistant - Massachusetts, United States - The Nature Conservancy

Description

OFFICE LOCATION
Boston, Massachusetts, USA

This is considered a hybrid position and will be required to work out of the Boston office multiple days per week.

#LI-HYBRID


WHO WE ARE
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends.

As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive.

Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures.

From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC.

Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued.

We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work.

Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings.

Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."


WHAT WE CAN ACHIEVE TOGETHER

The Executive Assistant/Trustee Liaison works as a trusted partner to the State Director, providing high-level administrative support for the chapter.

Responsibilities include supporting the Massachusetts State Director's administrative affairs and project and process management.

They provide in-depth support to the State Director in the form of meticulous calendar management, expense reporting, travel arrangements, meetings logistics, communications, and project and report coordination.

They may act as the first point of contact with staff, Trustees, donors, leaders and partners in business, policy, and conservation, and the general public and makes decisions on priority of commitments for the State Director.

They assemble information about people/relationships and context for upcoming meetings, enter call reports on behalf of State Director into fundraising database, and maintain all files for the Director.

This key team member also serves as Trustee Liaison to the Massachusetts Chapter's Board of Trustees, responsible for all aspects of planning, organizing, and maintaining budgets for trustee events, disseminating important information, assembling Trustee meeting materials, monitoring the trustee website, coordinating the on-boarding and orientation of new Trustees, planning and coordinating meetings for the Board's committees, taking meeting minutes, and other Trustee-related administrative duties.

Frequent and enthusiastic interaction and communications is required.

They also work closely with the State Director, Development Director, and Chapter leadership team to design and implement a highly engaging experience for Board members.

This position works hand in hand with Chapter leads for board committee work including trustee recruitment and engagement, finance, executive, and development and communications, tracking all trustee communications to ensure consistent and strategic contact.

Additionally, the Executive Assistant/Trustee Liaison works closely with colleagues to write a variety of external communications such as reports and proposals.

This is considered a hybrid position and will be required to work out of the Boston office multiple days per week.

This position requires travel and working long, and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.


WE'RE LOOKING FOR YOU

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day.

We're looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director and leadership staff/Trustees.

This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team Specific responsibilities include:

• Proactively manage State Director's calendar by scheduling appointments, arranging meetings and troubleshooting issues. Make travel arrangements, coordinating activities with partners and donors as appropriate. Support the State Director by assisting with correspondence, expense reimbursements and other tasks as needed.
• Attend and support all MA leadership meetings.
• Enter interaction data on behalf of State Director into Blackbaud CRM software (TNC's Constituent Relationship Management System), working closely with development team to ensure accuracy.
• Plan and manage all board meetings and events by working closely with State Director, Development Director, Trustees and colleagues. Manage all meeting logistics such as scheduling, site and catering, AV and conferencing tools. Work closely with leadership to plan strategic and engaging meeting agendas and manage all meeting documentation (i.e. board packets) and presentations. Take minutes and handle any follow-up duties. Maintain appropriate administrative and board files. Propose and implement changes in process and goals as needed.
• Responsible for organizing Massachusetts Trustee orientation program implementation and materials.
• Proactively manage and track Board committees and strategy groups by ensuring members are meeting regularly to address critical and timely chapter needs. Supports committees by designing content and agendas in partnership with committee chair and staff liaison, scheduling meetings, preparing materials, attending and facilitating meetings when relevant, taking minutes, and coordinating and communicating follow-up tasks.
• Partner with fundraising, communications and conservation staff to write informative and accurate proposals and reports that support the efforts of the fundraising team.
• Serves as liaison between Trustees and both Chapter and Worldwide Office staff. Build strong trustee relationships by being responsive to needs and requests and ensuring colleagues are engaged. Respond to requests from the TNC-wide Trustee Program Coordinator, participate on conference calls and develop relationships with other OU counterparts.
• Seeks out and pursues best practices for board management to achieve a high level of engagement and best-in-class volunteer experience.
• Opportunity to work with other teams on discreet projects, given time and employee interest.

WHAT YOU'LL BRING

• Bachelor's degree and 2 years' experience or equivalent combination.
• Strong organizational skills, accuracy and attention to detail.
• Experience managing diverse activities to meet deadlines.
• Experience organizing and managing meetings and events.
• Excellent interpersonal skills and experience working across teams and communicating tactfully with a wide range of people.
• Ability to track decisions, distribute action items, and follow up on progress.
• Ability to use existing technology (hardware and software) to achieve desired results.
• Excellent spelling, grammar and punctuation in written communication.
• Experience organizing time and managing diverse activities to meet deadlines.

WHAT WE BRING
Since 1951, TNC has been doing work you can believe in.

Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world.

Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits.

Learn more about our benefits on our Culture Tab on

We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

ADDITIONAL JOB INFORMATION

The Massachusetts Chapter believes in flexibility and as such, team members are working in a hybrid model: splitting workdays between home and using TNC office workspaces (Boston and Sheffield), as required.

Our work has proven successful with a deliberate blend of virtual and in-person connections, as well as independent and collaborative work.

This is considered a hybrid position and will be required to work out of the Boston office multiple days per week.

SALARY INFORMATION

The starting pay range for a candidate selected for this position is generally within the range of $61,000 - $72,000 for annual base salary.

This range only applies to candidates whose country of employment is the USA.

Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience.

Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges.

Your geographic location will be confirmed during the recruitment.


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