Procurement Specialist - Anchorage, United States - Calista Brice Holding Company

Description

STG Inc

Regular

JOB SUMMARY:

STG, Incorporated performs construction and project management services across Alaska. The Procurement Specialist is responsible for the procurement and purchasing activities for the Company, specifically; receiving and processing order requisitions for a wide variety of materials and supplies, obtaining quotes and shopping for the best price, placing orders with vendors, and coordinating pick-ups and deliveries to support various remote construction projects and company operations. This position works primarily in the office, but also occasionally performs general laborer work outdoors and drives a company vehicle to support department needs. Prior experience in Alaska's rural construction industry is preferred.

ESSENTIAL FUNCTIONS:

JOB SUMMARY:

STG, Incorporated performs construction and project management services across Alaska. The Procurement Specialist is responsible for the procurement and purchasing activities for the Company, specifically; receiving and processing order requisitions for a wide variety of materials and supplies, obtaining quotes and shopping for the best price, placing orders with vendors, and coordinating pick-ups and deliveries to support various remote construction projects and company operations. This position works primarily in the office, but also occasionally performs general laborer work outdoors and drives a company vehicle to support department needs. Prior experience in Alaska's rural construction industry is preferred.

ESSENTIAL FUNCTIONS:

• Receive and process order Requisition Forms for operations and construction projects in a timely manner.
• Frequently check e-mail and department fax machine for requisitions.
• Respond quickly to phone calls and voicemails.
• Prioritize orders.
• Obtain order approval as outlined in the Company's Procurement Standard Operating Procedure.
• Issue Purchase Orders per vendor to complete order requests in full.
• Place orders with vendors, ensuring accurate pricing and lead times on all goods ordered.
• Work directly with Foremen, Project Managers, field personnel and vendors to ensure order accuracy.
• Work directly with Equipment Manager in ordering parts and equipment.
• Use the internet and other available resources to research parts, materials, and supplies.
• Negotiate with different vendors regarding price, quality, timeliness, and other factors.
• Expedite and coordinate with vendors to ensure timely delivery and pick up of goods.
• Track orders and follow up as needed to confirm delivery.
• Reconcile vendor Pick Tickets to associated Purchase Orders.
• Reconcile packing lists to purchase orders for freight sent directly to Seattle ports.
• Reconcile Requisition forms to orders received from vendors and provide timely order status updates to order requestor and involved parties.
• Track back ordered items and provide timely order status updates to order requestor and involved parties.
• Plan and map out order pickups and deliveries.
• Package, label, and load goods for shipment.
• Obtain quotes from vendors to support company and project operations and bid efforts.
• Work directly with project management support staff in getting project take-offs quoted and purchased.
• Turn Purchase Orders and associated backup to the Accounting Department in a timely manner.
• Work closely with accounting staff to resolve questions and issues.
• Drive a Company vehicle, ranging from a regular pickup, van or flatbed truck up to 1.5 tons with large loads.
• Pick up and deliver orders and materials from vendors, freight companies, etc.
• Make supply and grocery order runs, including shopping, loading, and packing for shipment.
• Act as company courier to deliver and pick up office communications and documents.
• Drive a planned route, specific to the day's orders and requirements as needed.
• Drop off recyclable materials to the local collection site as needed.
• Establish and maintain positive and professional long-term relationships with vendors.
• Provide administrative support to the Procurement & Logistics Department, including:
• Answer multiline phone system and route calls.
• Maintain paper and electronic files.
• Operate office equipment such as a computer, fax machine, copier, and scanner.
• Assist with inventory, organization, and storage in the company yards.
• Work as a "team-player" with co-workers and business associates in a respectful and supportive manner.
• Responsible to report any incident, situation or activity that may affect the company's ability to operate safely, ethically, and profitably to company management or designated safety personnel.
• Work in a constant state of alertness and in a safe manner.
• Attend and actively participate in meetings.
• Seek and participate in development and training opportunities.
• Other duties as assigned.

SUPERVISORY FUNCTIONS:

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Strong knowledge of procurement practices, rules, and regulations.
• Advanced knowledge of standard ordering processes.
• Intermediate knowledge of construction materials, equipment, and terminology.
• Intermediate knowledge of major construction vendors relevant to Alaska.
• Basic knowledge of standard hazardous material transportation and handling protocols.
• Basic knowledge of remote Alaska logistics and associated freight companies.
• Knowledge of Anchorage area with ability to navigate the road system.
• Knowledge and ability to follow all state and local driving laws.
• Strong customer service and interpersonal skills.
• Excellent professional written and verbal communication skills.
• Ability to conduct business ethically and professionally and represent the Company in a positive manner.
• Strong self-motivation and work ethic; ability to work without direct supervision and productively manage time.
• Strong computer skills, particularly a firm working knowledge of the internet and Microsoft Outlook, Excel, and Word.
• Strong organizational skills; able to multi-task, organize resources, establish priorities, meet deadlines and follow up on pending items.
• Excellent record keeping skills, including creating and maintaining written documentation and managing paper and electronic files.
• Ability to develop and maintain positive working relationships with vendors and staff.
• Ability to exercise a high degree of attention to detail and accuracy.
• Ability to accurately process, reconcile and track orders.
• Ability to compare data, determine differences, and make sound decisions based on factual data.
• Ability to use the internet to research parts, materials, and suppliers.
• Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to work in a team environment, take direction and receive feedback from across organization levels.
• Ability to quickly adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; able to deal with frequent changes.
• Ability to adhere to established company policies and procedures.
• Ability to manage a variety of tasks in a fast-paced environment.
• Ability to work productively under pressure.
• Ability to lift up to 50 pounds on a regular basis.
• Ability to drive company vehicles, ranging from regular pickups to flatbed trucks up to 1.5 tons, with large loads on a regular basis.
• Ability to safely move materials.
• Ability to drive in inclement weather.

QUALIFICATIONS:

• Two years of procurement and/or purchasing experience in the construction industry.
• Experience in Alaska's construction industry preferred.
• High School Diploma or GED equivalent.
• Work related experience using a computer, internet, and Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Costpoint or electronic purchasing system preferred.
• Hazmat Transportation certification preferred.
• Valid Alaska driver's license and must be qualified to operate a vehicle under the conditions of STG's Driving Policy
• Ability to pass a drug and background screening.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. STG has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. The employee must exercise flexibility regarding last-minute requests for project support and varied workloads. At times, there may be a need for occasional weekend and/or evening work to meet deadlines.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. For a complete list of the demands, please email the Human Resource Department at

Occasionally: Crawling, Climbing, Crouching, Kneeling, Lifting 51 to over 100 lbs, Carrying 61 to over 100 lbs, Color Vision, Discriminating Colors, Outside Exposed to Humid Temperatures, Biological, Chemical, Electrical, High Places/High Heights, Constricted Spaces (Underground), Dry, Grease, Oil, Mud, Moving Mechanical Parts, Hot Temperature (Devices), Burners, Flame Torches, Vibration.

Frequently: Standing, Walking, Bending Over, Reaching Overhead, Balancing, Pushing or Pulling, Repetitive Use of Legs, Lifting 51 to 75 lbs, Carrying 26 to 60 lbs, Inside Exposed to Hot/Heat/Cold, Outside Exposed to Hot/Cold, Sharp Objects/Tool, Heavy Machinery, Dirty (Soil), Fumes, Gases, Odors, Dust, Noise, Wet/Slippery Floors/Surfaces, Working Alone.

Continuously: Sitting, Talking, Grasping, Lifting 26 to 50 lbs, Carrying 11 to 25 lbs, Eye/Hand Coordination (Foot), Fine Manipulation, Close Vision, Distance Vision, Peripheral Vision, Depth Perception, Ability to Adjust Focus, Thinking Analytically, Communication Using Effective Verbal and Written Communication, Handling Stress and Emotions, Concentrating on Tasks, Remember Details, Making Decisions, Adjusting to Changes, Examining/Observing Details, Inside, Working With Others.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.