Procurement Specialist 3 - Anchorage, United States - State of Alaska

Description

Procurement Specialist 3 (Lead Procurement Specialist PCN:
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Procurement Specialist 3 (Lead Procurement Specialist PCN:

LocationAnchorage, AKFull TimeJob Number45334Transportation & Public FacilitiesDivisionCentral Region, Construction and CIP Support05/10/2024Closing DateCentral Region Construction & CIP SupportThe Department of Transportation and Public Facilities (DOT&PF), Central Region, is looking for a Procurement Specialist 3 to help us Keep Alaska MovingWhat you will be doing:

Under the general direction of the Chief of Contracts, the Procurement Specialist 3 is the Lead Procurement Specialist for Construction Contracts in the Construction Contract Unit of the Central Region Contracts Section.

The work of the unit includes the advertisement, bidding, and award of construction-related contracts, ranging from small procurements to large dollar construction contracts.

This position assigns work to the Procurement Specialist 2 in the Unit based on complexity and difficulty and monitors progress, checks for acccuracy, and provides guidance as required.

The most complex and difficult assigments are reserved for the Procurement Specialist 3, and include projects using alternate delivery methods such as CM/GC, Design Build, and Best Value.

The work is time-sensitive and detail-oriented, and the position requires dedication, excellent communication skills and teamwork.


Our organization, mission, and culture:
The State of Alaska Department of Transportation and Public Facilities mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed.

Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

Job Description ATTENTION ALASKA RESIDENTS ONLY The Department of Transportation and Public Facilities (DOT&PF), Central Region, is looking for a Procurement Specialist 3 to help us Keep Alaska MovingWhat you will be doing:

Under the general direction of the Chief of Contracts, the Procurement Specialist 3 is the Lead Procurement Specialist for Construction Contracts in the Construction Contract Unit of the Central Region Contracts Section.

The work of the unit includes the advertisement, bidding, and award of construction-related contracts, ranging from small procurements to large dollar construction contracts.

This position assigns work to the Procurement Specialist 2 in the Unit based on complexity and difficulty and monitors progress, checks for acccuracy, and provides guidance as required.

The most complex and difficult assigments are reserved for the Procurement Specialist 3, and include projects using alternate delivery methods such as CM/GC, Design Build, and Best Value.

The work is time-sensitive and detail-oriented, and the position requires dedication, excellent communication skills and teamwork.


Our organization, mission, and culture:
The State of Alaska Department of Transportation and Public Facilities mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed.

Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront.

As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder.

The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields.

With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan.

Please see here for more information:
working environment you can expect:The position is located at 4111 Aviation Drive adjacent to Lake Hood in Anchorage, Alaska. This position has a workstation on the first floor of the building.
Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment.

With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs.

Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes.

This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:
Any combination of education and/or experience that provides the applicant with competencies in:Teaches Others : Helps others learn; identifies training needs; provides constructive reinforcement; coaches others on how to perform tasks; acts as a mentor

Customer Service :
Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.


Computer Skills :
Uses computers, software applications, databases, and automated systems to accomplish work

Special Note:

Attending the Department of Transportation & Public Facilities Construction Contract Warrant Training (Level 1, 2, and 3) is required for this position.

To view the general description and example of dutiesfor positions pleasego to the following link:
classspecsMinimum Qualifications Competency DescriptionThe competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications:
Procurement Specialist 3Any combination of education and/or experience that provides the applicant with competencies inContracting/Procurement/

Property Control:
Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess

Compliance:
Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance

Technical Competence:
Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues

Writing:

Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or professional level experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services

Special Note:

Competencies means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent, usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction.

It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Professional experience means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the professions principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to ones own judgment.

Some positions in the series may require an Alaska driver's license.

Additional Required Information At time of application, applicants are requested to submit:
Cover letter(see instructions below)

At time of interview, applicants are requested to submit (if not already attached to your application):
Three (3) professional references, including name, job title, and current phone numbers.

Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.

(sample)COVER LETTERA cover letter is required for this position. The cover letter should highlight 'Who we are looking for' section and the competencies in the minimum qualifications.

Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting.

Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

ALASKA RESIDENTS ONLY Please be sure to check our residency definition to determine if you qualify. SUPPLEMENTAL QUESTIONSFor your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicants level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task.

The four proficiency levels are:
Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions.

EDUCATIONTo verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.

(Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employers name, your job title, dates of employment, and whether full-or part-time.

Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.


NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting 'see resume or CV' or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or in Juneau or TTY:
Alaska Relay 711 or or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK The State of Alaska is an equal opportunity employer.

Contact Information For specific information about this position, please contact the hiring manager at the following:

Name:
Sharon L. Smith, P.E.

, Chief of ContractsPhone :


Email:
State of Alaska Phone Statewide toll-free number Juneau and out-of-state callers) Website