Deputy Clerk of Courts - Juneau, United States - COUNTY OF DODGE

COUNTY OF DODGE

Verified Company

Juneau, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Status:
Full Time, Non-Exempt**
Starting Wage Range:$24.82/hr. - $27.32/hr.**
Department: Clerk of Courts:

Position Open Until Filled - Application Review Date: May 13, 2024:
Be part of a team that plays a crucial role in the justice system.

Enjoy a diverse range of responsibilities, from managing court records and case files to interacting with the public and assisting in courtroom proceedings.

No two days are the same, keeping the role interesting and engaging. Join our team and secure your future with the Wisconsin Retirement System.

Dodge County offers a generous benefits package including:

Paid Time Off (PTO)
available for use after 30 days of employment
10 observed paid holidays
Health, Dental, Vision Insurance
Health Savings Account (HSA) with employer contributions
HRA
Life insurance, Longterm disability and Flex spending
Participation in the Wisconsin Retirement System (WRS)

ESSENTIAL FUNCTIONS

Maintains an accurate court record.
Files and keeps all documents deposited in every action or proceeding.
Keeps a court record history in every action or proceeding.
Prepares and keeps a minute record of all court proceedings.
Maintains and keeps a judgment and lien docket.
Provides case management and complies with statutes under the supervision of the Clerk of Court.
Schedules court proceedings.
Maintains confidentiality of cases.
Prepares minutes and supporting documentation of court activity.
Manages and maintains court exhibits.
Administers oaths.
Work closely with other court staff to ensure that the proceedings run efficiently.
Prepares court documents including: Judgments of Convictions, Warrants, Bail Bonds, Money Judgments, Temporary Restraining Orders, etc.
Reduces court orders to written documentation.
Enters garnishments and nonearning garnishments.
Represents the court system through effective communication with the public and internal/external contacts.
Provides general procedural information, including providing forms and answering general questions.
Provides state and local court rules.
Provides procedures and applicable court fees.
Provides exceptional customer service.
Drafts correspondence.
Receives payments as required by the court.
Conducts Records searches.
Provides copies and certifies copies from court files.
Operates various office equipment.
Other duties as assigned.

REQUIRED JOB COMPETENCIES

Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
Ability and skill to prepare Court documents in a timely and accurate manner.
Knowledge of administrative policies and procedures of the County.
Knowledge of standard and legal office practices, procedures, and clerical techniques.
Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
Skill to take notes and accurately incorporate essential details in preparing legal documents.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring mínimal direction and supervision.
Ability to think quickly, maintain selfcontrol, and adapt to stressful situations.
Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.
Ability to maintain confidentiality and discretion regarding businessrelated files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.

PHYSICAL AND WORK ENVIRONMENT

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands and fingers to handle or feel and perform repetitive motions and occasionally requires walking, stooping, kneeling,