Human Resources Executive Administrative Assistant - Chicago, United States - Oil-Dri Corporation of America
Description
Job Overview:
Under mínimal supervision, but in accordance with established policies and procedures, provides administrative and support services for Chief Human Resources Officer.
This position has access to and regularly works with information of the most sensitive, highly confidential, strategic, and critical nature.
The scope and complexity of this position is such that the Human Resources Executive Administrative Assistant regularly deals with diverse matters which require extensive knowledge of the CHRO's area of responsibility.
Responsibilities:
- Ensures most efficient use of Chief Human Resources Officer's time.
- Organizes, prioritizes and summarizes the content of incoming materials, special requests and meetings, and manages Outlook Calendar.
- Responsible for initiating, preparing, coordinating and followingup on administrative duties associated with CHRO's area of responsibility.
- Anticipates, revises, and sends correspondence, as needed.
- Reviews material for managers' approval for typographical accuracy, format, conformance with procedures, internal consistency and assures proper approvals have been obtained before releasing correspondence.
- Prepares special or onetime reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, or other departments.
- Support HR team with onboarding process including preparing desk, welcome gifts, onboarding schedules, and welcome information.
- Assist with HR projects and initiatives as needed. Support all areas of HR including Compensation, Benefits, Payroll, Talent, and general HR.
- Handle confidential information with discretion and professionalism.
Additional duties:
- Coordinates travel and hotel arrangements, complete expense reports, business meetings, and related items.
- Coordinate teammate events and initiatives to promote team building and teammate engagement.
- All other duties as assigned by the CHRO.
Qualifications:
- 4year college degree preferred
- Strong Microsoft Office skills (Word, PowerPoint and Excel)
- Minimum of 5 years' experience providing administrative support to executives/ professionals
- Experience scheduling interviews, onboarding, and travel arrangements in fastpaced environment.
- Ability to work independently, make decisions and prioritize responsibilities.
- Strong verbal and written communication skills, including strong, proofreading skills, along with a high level of typing accuracy.
- Ability to employ tact and diplomacy and maintain confidential information.
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