Real Estate Assistant - Austin, United States - Casa Dulce Realty

Description

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Looking for a career move where you can learn, feel energized, and be empowered to work independently within a creative and friendly team environment? Winning attitude and strong work ethics are everything to our team. We'll provide you with diverse learning opportunities and resources to help you build a transformational and rewarding career.

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• Casa Dulce Realty a fullservice residential real estate brokerage, with a specialty through our sister company Scribe Residential Management) in Residential Leasing & Property Management of singlefamily homes across the Austin metropolitan region. _

We believe that the potential of our Company has no limit and is driven by our Team and their creativity - our employees are our competitive advantage and are critical to our reputation and success.

We employ enthusiastic and talented people who seek a workplace culture based on diversity, creativity and inclusion, and where Individual differences and talents are valued and appreciated.

We foster a collaborative environment where you can feel challenged, inspired, and supported in meeting your goals.

Amid the fast-paced day, we also have fun and having a sense of humor goes a long way in meeting the diverse needs of our customers and enhancing the quality of people's lives at home.

PERSONAL TRAITS FOR JOB SUCCESS

Professional and FUN to be around - Balances responsibilities and scheduling; gives and welcomes feedback; contributes to building a positive team spirit in lending to a great customer service experience. Shows respect; keeps commitments; works with integrity; upholds organizational values. Takes initiative and is energized by a "can-do" / "why not" problem solving approach, and wants to learn about the real estate business - perfect job for someone who is both a 'creative' and taskmaster


Achievement focused:

• Demonstrates persistence and overcomes obstacles; measures self against high standard of excellence. Won't hesitate to ask questions and/or find the answers they need through online resources (ie. Google, Chat GPT, YouTube) there aren't many questions that haven't already been answered, especially in the world of marketing.

Adaptable - Adapts to changes in the work environment; changes approach or method to best fit the situation.


Dependable - Completes tasks on time or communicates with management when deadlines cannot be met with alternate planning; keeps promises and commitments.


Promotable - We are seeking a Team player who will become representative of our branding, growth, and our future success. This position is in development, working directly with the Broker in many capacities as we work to scale our company.

As development and implementation of the programs produce greater production and revenue, additional hiring will occur to supplement and take over the initial phases developed in each area.

Ideally, the individual hired for this position will excel in their professional growth and have a strong desire to move into Management, to then supervise those programs that they were instrumental in creating and developing.

ESSENTIAL RESPONSIBILITIES AND ROLES

As Executive Assistant to Broker/CEO:

• Brainstorm new ways of generating business or leveraging our business for growth and scale
• Improve systems and operations for the team
• Be oncall for Agents/Clients support when Broker is on vacation
• Help with community activities we might become involved with to increase our visibility
• Learn and Manage our Agent training platform
• Assist in Agent onboarding and tracking their progress through our training program
• Target prospective Agent recruits
• Create list of clients/agents for Broker calls or handwritten notes
• Remind Broker of appointments; confirm appointments with others
• Install/remove keyboxes/signs on Broker listings
• Runner and errand duties, as needed

Administrative Duties:

• Learn new technology or skills (ongoing)
• Filing and organization
• Keybox checkout/in for Agents
• Manage incoming leads and work with Agents to track conversions
• CRM database input and maintenance
• Assistance with CMA's (primarily for Leasing Quotes)
• Draft Management/Listing Agreements and Quotes using established templates
• Secure documentation and information prior to listing entry
• Take listing photos for Broker listings and use photo editor to prepare for them for uploading to MLS, as needed
• Input Broker listings in MLS
• Send out postclosing survey to clients & Agents involved in the transaction
• Maintain supply of prelisting & listing packets for potential listings (monthly)
• Maintain signs and perform Keybox audits (monthly)
• Manage Recruiting ads on jobsites (monthly)

Language Skills
Ability to read and interpret documents and procedure manuals. Ability to write routine reports and correspondence using correct s