- 2-3 years secretarial experience
- Bilingual and biliterate in English and Spanish required. (Must be able to read, write, and speak in both languages fluently)
- Create a warm, friendly atmosphere where service to staff, students, and parents is the priority.
- Answer telephone and greet public.
- Oversee campus office operations, including but not limited to establishing effective communication channels across the district, coordinating responsibilities, planning, and implementing regular office meetings.
- Respond to inquiries and direct to staff or administration as needed.
- Supervise and assist with maintaining:
- Registration procedures and maintaining student cum files.
- Student enrollment records.
- Student attendance records.
- Student discipline records.
- Parent communications (flyers, newsletters, etc.).
- Staff communications, using technology effectively (newsletters, bulletins, memos, etc.)
- Time and attendance documentation, payroll, and calling substitute line.
- Maintain campus budget, initiate purchase orders, check in orders, and maintain inventory.
- Process mail, both internal and external.
- Enter work orders as needed.
- Provide medical treatment for sick or injured when Health Aide is not available.
- Assist with maintaining school activity fund.
- Assist with Coordination of Parent Activities, Volunteers, SAAC Committee, Yearbook, etc.
- Assist with insuring efficient working operation of all office equipment and support equipment, such as copy machines, etc.
- Maintain an orderly, professional office appearance.
- Be able to work at a fast pace and handle multiple tasks and situations simultaneously and with interruptions.
- Perform other duties as assigned.
- External applicants must complete a career application online through Frontline Recruiting & Hiring.
- Current Mapleton employees should create an account and submit their interest as an internal candidate through Frontline Recruiting & Hiring.
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School Secretary - Denver, United States - Mapleton Public Schools
3 weeks ago
Description
Position Type:Secretarial/Clerical/Secretary - School K-5, K-8
Date Posted:
5/2/2024
Location:
Adventure Elementary
Closing Date:
05/09/2024AN EQUAL OPPORTUNITY EMPLOYER
Mapleton Public Schools, Adams County District #1 does not unlawfully discriminate on the basis of race, color, creed, sex, sexual orientation, religion, national origin, ancestry, age, genetic information, marital status, or disability in admission or access to, or treatment or employment in, its educational programs or activities. Inquiries may be referred to the Deputy Superintendent of Human Resources, 7350 Broadway, Denver, CO , or the US Dept. of Education, Office for Civil Rights, 1961 Stout Street, Denver, CO 80204.
CLASSIFIED VACANCY
Current School Year
POSITION: School Secretary
LOCATION: Adventure Elementary
Dual Language Program
PAY RANGE: C6-1 Range, $ $35.35 per hour
CALENDAR: 215 Days, 8 hours per day
FLSA STATUS: Non-Exempt
REPORTS TO: School Director
SCHOOL DESIGN OVERVIEW:
Adventure Elementary is a dual language enrichment school where students are exposed to rigorous academics, learn to think critically, and demonstrate real-world understanding. Learning experiences and service-learning projects actively engage Adventure students in their education. What makes Adventure unique is that we offer all students the opportunity to become proficient in English and Spanish. All students participate in Crew meetings every morning. Crew is a sacred part of the day in which students and teachers build community within their rooms so that every child feels important and connected to a trusted adult and each other. At Adventure we are working hard to develop students that are effective learners, ethical people, and contribute to a better world. To learn more about Adventure's culture, please visit Adventure Elementary.
WORK LIFE AND BENEFITS:
In Mapleton, we believe you deserve every opportunity to maximize your unique potential. We offer a comprehensive benefits package focused on choice, quality, and value. To learn more about any one of the benefits and advantages of being a part of the Mapleton family, please visit our Benefits page.
SUMMARY:
Support the efficient and professional operation of all school procedures and activities while creating a welcoming environment where all students, parents, and staff are treated with dignity and respect. Assist with all administrative tasks.
EXPERIENCE AND QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent. Technical courses in computers and accounting preferred.
SKILLS, KNOWLEDGE, & EQUIPMENT:
Strong oral and written language, spelling, and basic math; interpersonal relations; public relations; problem solving; phone etiquette; copy machine; phone system; keyboarding; computer programs: Microsoft Outlook, Microsoft Word, Microsoft Publisher, Excel, and desktop publishing; bookkeeping and accounting; ability to maintain confidentiality in all aspects of job; Bilingual Skills Desirable.
CERTIFICATES, LICENSES, & REGISTRATIONS:
CPR and First Aid certifications within 90 days after hire.
SUPERVISORY/TECHNICAL RESPONSIBILITY:
This job has no supervisory responsibilities.
JUDGEMENT AND DECISION MAKING:
Work is assigned by Director/Principal. Requires independent judgment and tact to respond to concerns/problems and direct them to the appropriate individual; to properly care for ill students; to make budget, reimbursement, and purchasing decisions; and to determine how to best support school operations. Decision making is guided by District Student Behavior Standards, School Parent Handbook, Colorado Law, school and Board policies and procedures, and Finance Department policies. Decision making requires collaboration with Principal, Health Aide, teachers, parents, and central administration. Errors in decision making could result in improper accounting of purchases which would affect the budget, improper handling of concerns leading to angry parents or community members, and/or improper data entry leading to inaccurate reports. Supervisor is always involved in decision making.
DIVERSITY OF DUTIES:
Duties require cross training in bookkeeping and basic health care. Duties extend within assigned building.
PHYSICAL DEMANDS:
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
While performing the duties of this job, the employee is occasionally exposed to bodily fluids. The noise level in the work environment is usually moderate.
MENTAL FUNCTIONS:
While performing the duties of this job, the employee is regularly required to communicate, copy, coordinate, compute, and compile. Frequently required to copy. Occasionally required to instruct, evaluate, and negotiate.
EVALUATION:
Performance for this job will be evaluated in accordance with provisions of the Board's policy on the District Classified Performance Evaluation System.
METHOD OF APPLICATION:
