Administrative Coordinator - Richmond, United States - Baskervill

Baskervill

Verified Company

Richmond, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland.

Our Richmond office is currently looking for a detail-oriented
Administrative Coordinator to support our Education and Civic & Cultural studios.

Administrative Coordinators are trusted partners in matters of proposal generation, project kickoff, contracts, project setup in software, consultant coordination, and team dynamics.

Sound interesting? Let's talk

What you'll be doing:

Perform a variety of administrative duties that support project pursuit and execution,
Assist with proposals, project kickoffs, contract preparation and project data tracking for team's Project Controllers. Includes use of established database and ongoing coordination with accounting department,
Prepare and proofread team and projectbased correspondence, reports, spreadsheets, and documents,
Document management including assistance with construction project administration as needed,
Coordinate with clients, consultants, contractors, and vendors,
Plan internal team meetings and inperson client meetings,
Provide backup to other Administrative Coordinators as needed.

Here's what you'll need:

7+ years of relevant administrative and support experience,
Experience working for various stakeholders in a teambased setting,
Knowledge and understanding of accounting concepts,
Professional services or A/E/C firm experience preferred,
Familiarity with Microsoft 365, AIA contract software, Deltek Vantagepoint, and Bluebeam Revu preferred.

What we offer: