Operations Coordinator - Austin - Avita Property Management

    Avita Property Management
    $48,000 - $78,000 (USD) per year * Real Estate
    Description

    Position Summary

    The Operations Coordinator supports the Operations and Asset Management teams in overseeing the performance, acquisition, and ongoing management of multifamily communities. This role plays a critical part in assisting with due diligence, property onboarding, operational reporting, and day-to-day portfolio support.

    The ideal candidate is highly organized, detail-oriented, analytical, and comfortable working in a fast-paced, growth-focused environment.

    Pay Structure: $55,000-$60,000. Candidate would recieve a free apartment at one of our Austin communities. This role is Hybrid; 70% remote, 30% office based and subject to change.

    This position is a great start for a Multifamily Professional to take charge. This position has the room for growth into a Senior level role.

    Key Responsibilities

    Operational Support


    • Assist in oversight of day-to-day operations across a portfolio of multifamily communities


    • Support Regional Managers and onsite teams with reporting, policy implementation, and operational initiatives


    • Monitor KPIs including occupancy, collections, delinquency, leasing velocity, expenses, and NOI performance


    • Coordinate operational audits and ensure compliance with company policies and procedures


    • Assist with vendor management and contract tracking


    • Support budgeting, forecasting, and variance analysis processes

    Acquisitions & Due Diligence


    • Assist with underwriting support and acquisition analysis


    • Coordinate due diligence process including:


    • Lease file audits


    • Financial review (T12s, rent rolls, delinquency reports)


    • CapEx scope verification


    • Operational risk assessments


    • Track due diligence timelines and maintain closing checklists


    • Assist in compiling investment summaries and transition reports


    • Coordinate property onboarding and transition plans post-acquisition

    Reporting & Analytics


    • Prepare weekly and monthly performance reports for leadership


    • Analyze operational trends and identify performance improvement opportunities


    • Maintain dashboards and portfolio tracking tools


    • Assist with investor reporting support as needed

    Process & Systems Management


    • Support implementation of operational processes and SOPs


    • Assist with property management software oversight (e.g., Yardi, RealPage, Entrata, etc.)


    • Maintain document management systems for acquisitions and operations


    • Help improve workflow efficiencies and cross-department communication

    Qualifications


    • 1–3 years of experience in multifamily property management, real estate operations, or acquisitions support


    • Exposure to financial analysis or underwriting preferred

    Skills & Competencies


    • Strong analytical and financial acumen


    • Advanced Excel proficiency


    • High attention to detail


    • Excellent organizational and time management skills


    • Ability to manage multiple deadlines simultaneously


    • Strong written and verbal communication skills


    • Proactive, solution-oriented mindset

    Core Competencies


    • Operational Excellence


    • Financial Awareness


    • Cross-Functional Coordination


    • Strategic Thinking


    • Accountability & Ownership

    Reporting Structure

    Reports to: Director of Operations or VP of Operations

    Works closely with: Asset Management, Regional Managers, Accounting, and Acquisitions Teams

    * This salary range is an estimation made by beBee
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