Property Administrator - Albany, United States - New York Power Authority

New York Power Authority

Verified Company

Albany, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Responsible for day-to-day property management tasks and operations of the assigned NYPA properties. Coordinates maintenance work and liaises closely with contractors to ensure that the work is completed as required. Maintains clean, comfortable, and productive space for building occupants. Coordinates large
- and small-scale building improvement projects. #LI-VB1

Responsibilities:

Assist Facility staff with the daily operations and administration of an office tower and parking facility. Coordinate and communicate with departmental administrators and building occupants.
Generate, issue and closeout, all Maximo work orders for service requests from building occupants.
Administer accounts payable. Verify the accuracy of invoices, completion of related services and receipt of goods. Ensure the accuracy of coding and the availability of funds.
Responsible for Pro Card purchases in support of Facilities Management Operations. Review monthly statement and reconciliation report to ensure correct coding and payment against budget.
Order all janitorial, electrical and other building supplies in support of ongoing building operation.
Perform general clerical / administration duties such as maintaining databases, taking and distributing meeting minutes, preparing letters and memoranda, screening phone calls, sorting and distributing mail/packages, making copies and scans, track schedules for Facility Management personnel, etc.
Take on additional duties, projects and assignments as directed by Facilities Management.

Knowledge, Skills and Abilities:

Strong Customer Service skills. Ability to help others with their concerns and needs in a professional and effective manner.
Ability to take initiative, work independently and multi-task.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) Familiarity with SAP requisitions processing and Maximo Work Order System.

Ability to interpret incoming requests to determine emergency and non-emergency issues and the necessary action to direct maintenance and janitorial staff.

Education, Experience and Certifications:

High school diploma, preferably an Associate's or Bachelor's Degree in Business, Accounting and or Real Estate.
Minimum of 5 years of administrative or related field experience.

Physical Requirements:

Must be able to lift 50lbs

The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply.

As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them.

We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.