Staff Specialist I/ii - San Francisco, United States - Bay Area Air Quality Management District

Bay Area Air Quality Management District

Verified Company

San Francisco, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Description:

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment.

The Air District accomplishes this goal through the regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

Position Overview
The Facilities Staff Specialist I/II will provide administrative and physical support to the frontline teams running day-to-day operations of the Air District's dual headquarters offices at 375 Beale Street and 4114 Lakeside Drive, plus the over eighty (80) satellite offices/field sites/operational locations, including but not limited to:

Conference room setup for Board, Committee, Advisory Councils, and Hearing Board meetings.
Oversee security for Board, Committee, Advisory Councils, and Hearing Board meetings, public workshops, and similar events.
Oversee construction vendors for select renovations and repairs at all District locations.
Administer help desk responding to facilityrelated requests from all staff.
Collaborate with Co-Agency partners on administration of facilityrelated work.
Administer assigned seating and workspace hoteling programs.
Support frontline teams with routine maintenance, service, and repairs at satellite locations.
Provide office and pantry supplies at all District locations.

Examples of Duties for this Position:

Participates and assists in the development of policies and guidelines for assigned programs.

Reviews, analyzes, and administers a variety of grants, contracts, and other agreements in support of District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management and prepares cost analyses.

Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.

Calculates emissions reductions, analyzes cost-effectiveness, assesses emissions inventories and performs other technical work within the context of mobile sources and incentives, contracts, business services, finance, budget, and facility management; reviews and summarizes data, prepares special and periodic reports.

Maintains computer databases and program records.
Assists in internal and external audits for programs and physical inspections to ensure compliance with program requirements.

Prepares and presents staff reports to the District's Board of Directors, and/or sub-committees; conducts research and prepares and presents reports as assigned.

Provides routine outreach and communication on behalf of the District with industry, the public and other agencies to obtain and disseminate technical and operational information.

Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.

Explains and interprets technical policies, rules and regulations regarding programs; gathers and prepares background information.

Performs other duties as assigned.

Minimum Qualifications:

Education and Experience:
A typical way to obtain the knowledge and skills is:

Staff Specialist I:
Equivalent to a Bachelor's degree and two years of professional analytical experience.

Staff Specialist II:
In addition to the above, two years of professional analytical experience.

Some positions may require more specialized education, training and experience.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.

Supplemental Questions Instructions

Selection Criteria
The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
The District is an Equal Opportunity Employer.