Lead Administrative Assistant - King of Prussia, United States - GSK

GSK
GSK
Verified Company
King of Prussia, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Site Name:
USA - Pennsylvania - King of Prussia


Posted Date:
Apr

GSK is currently looking for a Lead Administrative Assistant in Upper Merion, PA. This individual will report directly to the Vice President, Site Director.

In conjunction with other administrative assistants, this position is responsible for providing day-to-day administrative and logistic support for the site as well as interacting with all levels of technical and management professionals.

The ability to maintain confidentiality and to take independent initiative concerning administrative tasks is crucial. Support includes proficiency in multiple software programs and ability to multi-task while maintaining a highly organized structure.


Key Responsibilities:


  • Directly manage and coordinate scheduling and logistics for various members of the Site Leadership Team including the Site Director
  • Purchase various items for departments and process invoices for Procurement Card payments, ensuring appropriate charges to budgets in a timely manner
  • Manage logistics in support of recruitment efforts for temporary and fulltime employees including scheduling appointments, arranging transportation and housing, and coordinating interviews.
  • Coordinate domestic and international travel for the Senior Team and prepare expense reports using GSK's online system.
  • Manages and coordinates large, complex meeting scheduling
  • Manages corporate cards through adhering to policies.
  • Assists in maintaining Admin team website via SharePoint.
  • Processes Purchase Requests and expense reports for site leaders
  • Gather data and prepare presentations utilizing software programs, such as Excel, PowerPoint, and other digital platforms

_ Why you?_:


Basic Qualifications:


  • We are looking for professionals with these required skills to achieve our goals:_
  • HS Diploma
  • 3+ years administrative experience including involvement in a departmental environment.

Preferred Qualifications:


_ If you have the following characteristics, it would be a plus:_

  • BS/BA degree preferred
  • Excellent systems knowledge base
  • Microsoft Office Suites, Share Point, and other systems.
  • Excellent customer service skills.
  • Excellent Communication
  • Ability to maintain confidentiality
  • Autonomous problem solver
LI-GSK

Please visit GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.


Why GSK?

Uniting science, technology and talent to get ahead of disease together.


GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive.

We prevent and treat disease with vaccines, specialty and general medicines.

We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people.

While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive.

We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be.

A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles.

This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.


Important notice to Employment businesses/ Agencies


Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment.

This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements.

For more information, please visit GSK's Transparency Reporting For the Record site.
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