Program Coordinator - New Haven, United States - Yale University

Yale University

Verified Company

New Haven, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Program Coordinator is at the heart of the Justice Collaboratory, providing administrative, communications, and program support.

Working under the guidance of the Executive Director, they coordinate the center's daily operations including processing of expenses, vendor setup and payment tracking, liaising with the YLS Business and Human Resource offices, job posting and research assistant hiring, meeting scheduling, event planning and management, travel booking, and communications outreach (e.g., maintaining the JC website, sending newsletters, social media support and basic graphic design).

Oversees and coordinates program activities including:
Serves as a source of information on Yale policies, procedures, programs, and office activities.
Establishes and maintains professional relationships with internal and external contacts.
Processes and monitors expenses and ensures adherence to Yale business office guidelines. Prepares budget drafts based on existing budgets.
Composes first drafts of correspondence and written material under direction of Executive Director.
Provides editorial support for center communications. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Maintains JC website, and social media channels, creates and distributes JC news and information via Yale Message.
In partnership with the Executive Director, reviews and ensures University guidelines and regulations compliance.
Research Assistant hiring and setup with YLS Business Office.
Administrative setup of sponsored identities with YLS Human Resources and Fellows via Salesforce.

Essential Duties

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent computer skills with Microsoft Office Suite including proficiency with Word, Excel, PowerPoint, and Outlook.

Required Skill/Ability 2:

Excellent writing, editing, and proofreading skills.

Required Skill/Ability 3:

Demonstrated ability to create communications materials independently. Graphic and web design experience preferred.

Required Skill/Ability 4:

Demonstrated ability with all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, and hotel accommodations.

Required Skill/Ability 5:

Demonstrated ability to prepare expense reimbursements. Ability to manage a budget and related reports.

Preferred Education, Experience and Skills:

Working knowledge of Workday, Squarespace, Adobe Software, Yale Message, Canva, and Slack. Comfortable engaging on social media platforms such as TikTok, LinkedIn, X, and YouTube.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

Health Screening

Background Check Requirements

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID19.

All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific jobrelated duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.

Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note