Document Coordinator - Tuscaloosa, United States - The J. M. Smucker Company

Description

Title

Document Coordinator

Location

McCalla, AL

Reports To

Education & Training Specialist

Why Smucker is the Place for You

You deserve a positive and encouraging work environment. One that allows you to deliver your best work and become your best professional self. That is exactly what you will find at Smucker. Inspired by our unique culture, we are determined to support every employee holistically by meeting their physical, emotional, and financial needs through:

• Our Total Reward benefits program – includes competitive health and financial benefits that reflect your needs at different life stages, effective day 1 and a continued commitment to empower flexible work schedule when possible.
• Continuous opportunities to learn, grow and develop – beyond functional job-based education, we promote well-rounded development and encourage a spirit of continuous learning as part of our commitment to help you realize your professional goals.
• Our continued progress on the journey to become the inclusive and diverse organization we expect to be supporting equity across our communities. We firmly believe that an inclusive environment and diverse organization strengthens our Company and enables every employee to reach their full potential.

Your Opportunity

Come help us startup state-of-the-art manufacturing plant producing everyone's favorite peanut butter & jelly sandwich, Uncrustables.

At Smucker, we view our manufacturing operations as the heart of our efforts to deliver food people and pets love. It is foundational to our commitment to provide safe, high-quality products our consumers count on for themselves and their families. With this, we believe passionately in promoting manufacturing as a career. That means ensuring continued growth and development opportunities to help you expand your skills while providing an enjoyable and supportive environment.

In this role, you will be able to lead and contribute in meaningful ways at our new McCalla, AL facility.

If you are looking to leverage your skills in a facility that hosts opportunities for career growth, this role is for you

Role Responsibilities:

• Responsible for the manufacture of consumer foods which comply with all food safety, quality, and regulatory requirements.
• Understands and supports company and site safety policies and performs work related activities in a safe manner. Recognizes unsafe working conditions, coaches peers, and suggests new safety standards as appropriate.
• Responsible for the creation, review, and editing of documents that aid in the manufacture of consumer foods which comply with all Food Safety, Quality, and regulatory requirements.
• Administer the document management system in SharePoint.
• Assign document numbers to SOP, SSOP, OPL, JSA, Safety Maps, LOTO documents and other required documents.
• Route documents for review and approval.
• Upload documents to SharePoint.
• File and organize documents.
• Adhere to documentation approval process and ensure compliance and consistency across all departments.
• Track and report document progress.
• Communicate finalized documents to teams.
• Distribute documentation to teams as needed.
• Coach all levels of the organization on good documentation practices.
• Provide training and coaching on the documentation process to employees at all levels within the organization.
• Utilized resources within each department to create organized documentation that is complete, accurate and up to date with a focus on proper grammar and spelling.
• Ensure easy and efficient retrieval of documents.
• Actively and effectively communicate with team members regarding document status.
• Create and execute annual documentation review process.
• Scan hardcopy documents to digital images.
• Must be able to work overtime and weekends as needed.
• Must be able to follow the J.M. Smucker Basic Beliefs and Code of Conduct.
• Willing to travel for trainings.
• Perform other duties as assigned.

The Right Role for You

Are you motivated by the chance to help provide quality products consumers count on every day? Are you interested in working with a collaborative team to get the job done while learning new skills? If so, you are exactly who we are looking for to join our Company

What we're looking for:

• High School Diploma or equivalent is required.
• Previous experience writing documentation is preferred.
• Proficient in Microsoft Office Suite application including Word, SharePoint, Excel, Outlook, Teams, and PowerPoint.
• Strong grammar and writing skills.
• Self-motivated and can work accurately and independently with minimal direct supervision.
• Detail oriented and able to effectively multitask and meet deadlines.
• Able to understand and carry out both oral and written instructions.
• Able to drive group decision making.
• Able to communicate effectively.
• Collaborate effectively within a team.
• Effective presentation, verbal, and written communication skills.
• Build relationships at all levels within the plant.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions and duties of this job. Reasonable accommodations may be made to enable individuals with disabilities.
• While performing the duties of this job, the employee is regularly required to stand and lift. The employee is required to stand and walk at minimum 90% of the time.
• The employee must be able to work 12-hour shifts.
• The employees must occasionally lift/push/pull or carry up to 60 pounds and should be able to lift 35-60 pounds on a frequent basis.
• The employee must be able to squat or kneel and to bend on a frequent basis.
• The employee must be able to tolerate exposure to flour and yeast, oils, and peanut butter as well as other materials.
• The employee must be able to climb steps on a frequent basis.
• Repetitive motion, reaching, handling/feeling frequently (60-90% of the time).
• Hearing protection required.

Vision

• Employee is required to have a minimum of 20/40 vision in each eye with or without corrective lenses. The applicant must pass a standard eye exam.

Safe Performance Requirements

• Employee must have the ability to perform the essential job functions identified above consistent with safety standards and practices with or without reasonable accommodation.

Work Environment

• The work environment's characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working conditions:
• Schedule is Monday-Friday but willing to work a flexible schedule that most effectively supports the organization.
• Ability to work off-shifts or weekends as needed.
• Computer usage.
• Environment temperature varies between hot (85+ degrees) and cold (40 degrees) conditions.
• Noise level is moderate to high; hearing conservation program required.

Learn More About Working at Smucker

• Our Total Rewards Benefits Program
• Our Continued Progress on Inclusion, Diversity and Equity

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