Front Desk Coordinator/hr Assistant - Melville, United States - Logistics and Distribution Company

Logistics and Distribution Company

Verified Company

Melville, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Responsibilities and Duties:

Welcome and assist guests/clients as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen, and forward incoming phone calls.
Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
Order front office supplies and keep an inventory of stock.
Update calendars and schedule meetings for executives.
Arrange travel and accommodation and prepare vouchers.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Order lunch for clients as needed.
Assist HR with admin duties as assigned.

/On-site

Qualifications/Preferred Requirements:

Exceptional Interpersonal Skills, Phone Etiquette and Appointment Scheduling
Excellent communication, written and verbal skills
Excellent organizational skills
Professional attitude and appearance
Multitasking and timemanagement skills, with ability to prioritize tasks
Ability to work independently and as part of a team
Ability to be resourceful and proactive when issues arise
Ability to handle confidential information with discretion
Front Office Representative, or similar role
Proficiency in Microsoft Office Suite and Mac
Handson experience with office equipment (e.g. fax machines and printers)
Customer service focused attitude
High school degree: additional certification in Office Management is a plus
Able to contribute positively as part of a team, helping with various tasks as required.
Bilingual (English and Spanish) a plus