Foundation Relations Project Manager - Boston, United States - Boston Medical Center

Description

BE PART OF A TEAM MAKING A DIFFERENCE

This is a unique opportunity to join a growing Office of Development that is driving a bold vision to elevate Boston Medical Center's philanthropic profile among individual, foundation, and corporate donors in the region and nationally. We are mission driven and passionate, visionary and strategic, nimble and collaborative. Working within our office and across the hospital, we're nurturing and growing a community of supporters who share BMC's commitment to clinical excellence and inclusive research that combine to serve as a national model for equity in healthcare. If you believe everyone deserves excellent care and want to use your proven Development talents at a place where you'll make a meaningful impact, consider BMC. We offer our employees an array of wellbeing services, competitive pay, and a wide range of benefits, including a highly subsidized health care plan for employees and their family members. BMC is proud to be one of Becker's Top 150 Places to Work in Healthcare nationally, and also to be the Lown Institute's #1 Most Racially Inclusive Hospital in the country.

About Boston Medical Center (BMC)

As an employer, Boston Medical Center is one of a kind-delivering the benefits of well-regarded institutions with the innovative spirit found in smaller organizations. BMC is a leading academic medical center with a deep commitment to health equity and a proud history of serving all who come to us for care. BMC provides high-quality healthcare and wrap around support that treats the whole person, extending beyond our physical campus into our vibrant and diverse communities. This ranges from food and transportation all the way to economic mobility initiatives including jobs and financial literacy. The work does not stop there. Behind the scenes, BMC is a proud advocate for social, racial and environmental justice, and engages with the community to create two-way dialogues to best inform our work. BMC is advancing medicine, while training the next generation of healthcare providers and researchers as the primary teaching affiliate of Boston University Chobanian & Avedisian School of Medicine.

POSITION SUMMARY:

As a key member of the dynamic Foundation Relations team, the Foundation Relations Projects Manager, will report to the Director of Foundations. This role will advance the foundation portfolio that supports institutional priorities such as clinical initiatives, programs, research, and education at Boston Medical Center (BMC). This position will drive projects that propel the foundation relations strategy and revenue with a focus on cultivation and stewardship.

The Foundation Relations Projects Manager will support the identification, cultivation, solicitation, and stewardship of foundations and will work closely with the Director of Foundation Relations and Grant Officers to advance funders along the giving cycle and ultimately secure philanthropic gifts and grants. The Foundation Relations Projects Manager will partner with frontline fundraisers on management of key projects and deliverables to boost the Foundations Relations team's overall capacity to generate revenue.

The successful candidate will be a strategic thinker with strong political sensitivities and excellent judgment; skilled project manager able to drive multiple projects forward while working with many stakeholders; and a detail oriented and highly motivated individual. They will ideally possess some knowledge around public health initiatives or health care systems. This is a highly interactive role which requires initiative, problem solving, and creativity in addition to effective communication skills, organization, and strategic planning. This position requires the ability to play an active behind the scenes role in leadership.

Position: Foundation Relations Project Manager

Department: Development

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Lead the preparation of foundation grant proposals, including writing letters of inquiry, concept papers, and proposals; develop budgets and budget justifications; prepare collateral materials; and ensure compliance with award requirements.
• Strategize with investigators and program leaders about proposal from ideation to submission, creating gift and grant opportunities that align with institutional priorities and providing advice upon hand-off to the team focused on execution of the complex gift/grant funded project.
• Collaborate with grant writers/officers and Development Communications to create gift opportunities that are donor focused and institutionally aligned.
• Build and refine grant cycle initiatives (e.g., tracking each phase) with thoughtful intention while aligning with Development and hospital strategy.
• Improve upon new and existing systems and leverage the functionality of NXT by working collaboratively across the Foundation Relations team and Development Operations.
• Ensure that all donor progress and impact reports and annual updates are submitted on time and with appropriate information and tracked in NXT.
• Develop and maintain strong, trusting relationships with administrative and clinical leaders across the organization.
• Staff and manage planning for high level internal strategy meetings and handle the preparation of funder meetings/site visits from conception to follow-up (including the scheduling of tours and other needs of a successful meeting or visit).
• In partnership with frontline fundraisers, attend and participate in meetings with funders, investigators, and administrative and clinical leaders, as needed.
• Craft high level materials (e.g., decks, correspondence) independently. Edit and proofread written materials and verify the validity of data and documents contained therein prior to dissemination/submission.
• Define project scope, goals and deliverables in collaboration with frontline fundraisers; proactively manage changes in project scope, identify and mitigate issues and delays, and communicate project progress and updates to team members and stakeholders.
• Manage engagement and communication with third-party contractors/vendors that conduct prospect identification, prospect research and proposal writing.
• Research and identify new potential funding sources for new and ongoing clinical initiatives, education programs and research.
• Coordinate with BMC Sponsored Program Administration and the BMC Research Division, when appropriate. Interface with Legal to ensure compliance with all laws and BMC policies.
• Approach all projects, meetings, and requests in a forward thinking manner; plan ahead to ensure projects assignments are properly managed, and ensure sufficient time for preparatory work and meetings to be completed; drive internal and external partners to move projects forward on time.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB DESCRIPTION CHARACTERISTICS

EDUCATION:

• Bachelor's degree.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• None.

EXPERIENCE:

• Five years of related experience. Philanthropy preferred. Health care, public health, social service, or research setting a plus.

KNOWLEDGE AND SKILLS:

• Detail oriented and able to perform well under deadline while managing multiple tasks/projects effectively and efficiently.
• Curiosity and continuous improvement mindset coupled with strong analytical and problem-solving skills, and flexibility.
• Ability to work both independently and in a team-oriented, collaborative environment.
• Superior written and verbal communication skills; must effectively communicate in a highly professional manner and have comfort working with all levels of internal management and staff, as well as with outside clients and vendors.
• Strong interpersonal skills to elicit cooperation from a wide variety of sources, including management and other departments.
• Ability to problem-solve, triage, independently make decisions, and prioritize tasks in a deadline-driven environment.
• Desire to learn and implement knowledge across assigned tasks and workflow.
• Ability to pick up on and interpret nuances in conversations and correspondence.
• Positive attitude and eagerness to own all aspects of a project.
• Ability to manage up; comfort sharing perspective and analyses.
• Proficiency with Microsoft Office, including PowerPoint, Excel, Word, Access, Outlook; knowledge of Blackbaud or other funder management platforms.

Equal Opportunity Employer/Disabled/Veterans