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    Benefits Associate - Naperville, United States - Naperville Public Library

    Naperville Public Library
    Naperville Public Library Naperville, United States

    3 weeks ago

    Naperville Public Library background
    Description

    Job Description

    Job DescriptionSalary: $22/hr

    Do you thrive in an environment where communication and accuracy are key? If you're a detail-oriented team player, who enjoys working in a collaborative environment, consider starting your next chapter at the Naperville Public Library.

    The Benefits and Payroll Associate coordinates the library's benefits and bi-weekly payroll, provides administrative and clerical support, and maintains accurate employee records. This position supports a wide range of services, including, open enrollment, new hire orientations, employee communication, FMLA, and retirements.

    CONSIDER JOINING OUR TEAM IF:

    • You have experience with systems, processing payroll and reporting.
    • You enjoy working in a collaborative environment and take pride in helping others.
    • You believe that people and HR processes are a foundation for a great work culture.
    • You believe that continuous improvements are critical for long-term growth and success.
    • You are detail-oriented, learn quickly, and are focused on achieving individual and collective goals.
    • You believe great companies win as a team.

    RESPONSIBILITIES

    • In compliance with government regulations, processes and maintains confidential personnel records, including but not limited to FMLA, workers' compensation, flexible spending accounts, deferred compensation plans, and changes to employment status.
    • Coordinates Benefits and Payroll for 220+ employees across three full-service library facilities.
    • Enters and audits employee information into HRIS with a high degree of accuracy and timeliness. Processes all paperwork.
    • Maintains employee database and processes related reports or statistics for management review as required.
    • Coordinates open enrollment process in conjunction with third-party administrator.
    • Responds to general inquiries on policies, procedures, benefits, and payroll.
    • Acts as liaison between employees, third-party administrators, and vendors.
    • Maintains inventory of forms and brochures. Ensures forms are up to date on Intranet.
    • Plans and coordinates employee benefits events. Serves as chair of the Wellness Team.
    • Shares benefit and health-related information with staff.
    • Explains insurance and health-related information to qualifying employees.
    • Tracks, updates, and monitors payroll access with supervisors; coordinates revisions with third party administrator.
    • Participates in new hire orientations and assists with completing new hire paperwork.
    • Processes employee ID badges and coordinates information with relevant personnel for activation and deactivation.
    • Processes exit interviews and handles employee separation procedures.
    • Updates and coordinates annual performance evaluations. Tracks new hire evaluations to ensure timely processing.
    • May provide backup support for other HR staff.
    • Attends professional development opportunities.
    • Maintains knowledge and compliance with all Federal, State, and local laws.
    • Performs other related duties and special projects as assigned.

    KNOWLEDGE/SKILLS/ABILITIES

    • Uses computer software programs such as Microsoft Office and spreadsheets for daily tasks and communication. Familiar with the use of database applications.
    • Demonstrates strong written and verbal communication skills.
    • Strong interpersonal skills working effectively with individuals of diverse cultures, communication styles, abilities, and backgrounds.
    • Uses problem-solving skills to assist in determining priorities, finding timely solutions to departmental or system-wide issues.
    • Demonstrates exceptional customer service, providing quality assistance to staff.
    • Maintains confidential information with tact and discretion. Remains calm in all situations.
    • Exhibits sound and accurate judgment.
    • Demonstrates strong organizational skills, time management skills, and attention to detail.
    • Responsive to change and demonstrates adaptability.
    • Takes responsibility for consistent completion and follow-up on all tasks.
    • Maintains a positive approach while doing daily tasks and when faced with adversity.
    • Ability to work independently and collaboratively with HR team and across departments.
    • Demonstrates a broader understanding of the job and looks for ways to improve Library services and support coworkers.

    EDUCATION/EXPERIENCE/QUALIFICATIONS

    • Bachelor's degree in HR, Accounting, Business Administration, or a related field preferred.
    • Minimum three years of experience administering payroll or benefits programs; or an equivalent combination of education and experience.
    • Excellent verbal and written communication skills.
    • Experience with various HRIS and payroll systems, Munis, NOVAtime, Kronos preferred.
    • Experience with Microsoft Office Suite. Intermediate proficiency with Excel.
    • Bilingual proficiency a plus.
    • Must have reliable means of transportation to attend meetings, conferences, and perform work at other locations.

    BENEFITS

    In exchange for your time and talent, we offer a generous benefits package that includes:

    • Annual Vacation Accrual: 3 weeks per year
    • Holidays: 7 days per year
    • Annual Sick Accrual: 12 days per year
    • Illinois Municipal Retirement Fund (Pension Plan)
    • Health Benefits (Medical, Dental, Vision)
    • Basic life insurance
    • 12 weeks paid parental leave policy.
    • Tuition reimbursement
    • Employee Assistance Program

    To learn more about us, go to https://www.naperville- and Diversity, Equity & Inclusion | Naperville Public Library, IL (naperville-)

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