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    Roving Community Manager - Portland, OR, United States - Guardian Management

    Guardian Management
    Guardian Management Portland, OR, United States

    6 days ago

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    Description
    Guardian has a need for a Roving Community Manager to join our experienced and committed team in the Portland, OR area
    This Roving Community Manager will be responsible for traveling to affordable properties in or around Portland, OR . Additional travel areas may be added as needed.
    This position requires general knowledge of all affordable property management duties and operations.

    A Roving Community Manager's primary role is to ensure that properties assigned meet all ownership goals and objectives, to enforce Guardian Management policies and procedures, and to adhere to Fair Housing and Landlord Tenant Laws, at all times.

    A Roving Community Manager is responsible for supervision of other property staff and vendors to provide outstanding customer service to the residents, maintain excellent curb appeal, provide well-timed and proactive property maintenance, safeguard the good financial health and stability of the property, confirm timely compliance with all government and property program requirements, and complete all required paperwork and reports on time.

    The Roving Community Manager will travel to affordable sites in Oregon when personnel vacancies occur or to work on projects or lease ups of projects.

    This position operates in professional office environments.

    However, Roving Community Managers spend part of their workday doing tasks away from the office; The Roving Community Manager will also be required to oversee the work of other Guardian employees assigned to the properties they are assigned.

    This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Our employees are regularly required to use internet programs, Microsoft Office programs, Adobe Acrobat, email, recruitment and property management software, as well as training and time-keeping programs in the daily operation of the site or sites under their purview.

    Schedule: 40 hrs/week, Monday - Friday

    Benefits:

    Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance, Employer-matched 401-K, Vacation, Sick Time, Paid Holidays, Employee Assistance Program.

    High school diploma or GED.
    At least one year of experience managing a multi-family community.
    At least one year of experience working in affordable housing (such as HUD, RD, or Tax Credit).
    Strong mathematical skills and basic understanding of property budgets and financial accounting.
    Ability to speak, read and write in English.
    both verbally and in writing.

    Able to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.

    Available to travel to work at projects in/around Oregon and Washington.

    Act as the company's primary coordinator to assure that the company's efforts fully meet and exceed property management obligations.

    Manage all property operations in compliance with all local, state, and federal laws (Fair Housing, Landlord Tenant Laws, OSHA, etc.).

    Under the direction of the Director of Operations or Portfolio Managers, assist in the development of operating income/expense budgets and capital budgets that reflect the owner's objectives for operating the property, cash flow requirements and leasing strategy.

    Analyze and report monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables in a timely manner.

    Administer budgets, review and analyze operations, and recommend corrective actions needed to maximize efficiency, owner and resident satisfaction, and profitability to Portfolio Manager.

    Complete resident income certifications and recertifications in a timely and accurate manner in order to maintain compliance with program funding and regulatory agency requirements.

    Coordinate collection and documentation of all revenues following lease obligations of tenants and Guardian's policies on accounts receivable.
    Follow confidentiality guidelines for all resident, property, owner, and Guardian information at all times.
    Direct the day-to-day activities of other property staff. Develop, hire, discharge, evaluate performance, coach and discipline staff with direction from Portfolio Manager and Corporate HR Department.

    Accurately record time worked, adhere to time keeping guidelines including approving site staff time records on a daily basis.

    Collect delinquent accounts according to legal guidelines and communicate with accounting department to ensure accuracy of rent roll and accounts receivable.

    Approve invoices for all goods/services required to maintain the property's upkeep to company and owner standards and in accordance with property's budget.

    Liaison with corporate departments to provide a team approach to the management of the property.

    Prepare and lead all site staff meetings, including monthly safety meetings, and document meeting minutes to submit to the corporate office.

    Constantly strive for improvements in work process and results to better meet resident needs, ownership goals and objectives, and company standards and expectations.

    The following responsibilities may be shared with properties' Maintenance staff when applicable:
    Keep accurate records of property systems such as conditions including roof, HVAC, fire prevention/extinguishing systems, sprinklers, elevators, hazardous materials and conditions (i.e. asbestos and lead paint) and utilities.
    Participate in all property inspections by preparing documentation, answering questions, and touring the property with the inspector.

    Develop and maintain a system/plan for emergency services available to staff and residents both during and outside business hours.

    Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all.

    Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. Since 2002, Guardian has developed or acquired 11,000 multifamily units and 350,000 square feet of commercial space. With more than 400 team members, our management portfolio consists of 125 communities across four states.
    Property Management is our strength. We are proud to have been recognized through employee surveys as a Top Workplace employer in 2022 and 2023.

    Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work.

    The company is also an active contributor to a variety of housing and education causes, and in 2023, Guardian was named the Top Philanthropic organization for medium-size companies in its headquarters region.

    As a third-generation, family owned firm, Guardian's growth and stability has evolved the company into a leading Pacific Northwest real estate management and investment firm.

    In addition to competitive salaries, 401(k), Vacation, Sick Time, and paid Holidays, we offer a culture in which individuals work and participate in collaborative team environments and are encouraged to continue to grow both professionally and personally.

    If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at or at any USDA office, or call to request the form.

    Send your completed complaint form or letter to us by mail at U.Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.

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