Support Staff V - Westtown, United States - Chester County of Pennsylvania

Chester County of Pennsylvania

Verified Company

Westtown, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills.

Essential Duties:

Provide support for the voter registration and election process.
Research information for special projects.
Handle phone inquiries.
Assist customers at counter.
Provide administrative support (arrange meetings, scheduling, create reports, handle correspondence, research, etc.).
Receptionist or backup receptionist duties (answer phones, make outgoing calls, direct calls, greet visitors).
Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
Clerical duties (fax, copy, print, etc.).
Maintain databases, logs and spreadsheets.
Sort and distribute incoming mail.
Maintain supplies.
Filing (pull files, refile, maintain records).
Take minutes of meetings, transcribe and distribute to appropriate parties.
Perform special projects, as assigned.
Perform other duties, tasks and office functions, as determined (e.g., attend conferences and meetings, facilitate meetings, etc.).

Qualifications/Preferred Skills, Knowledge & Experience:

Qualifications / Requirements:

High School Diploma or General Education Degree (GED).
Minimum of one year of general office experience.
Intermediate skills in using a personal computer and various software packages
Excellent verbal and written communication skills.
Strong typing skills (minimum of 55 wpm).
Ability to use office machines (fax, copier, calculator, etc.).
Strong interpersonal skills.
Proficiency in grammar and spelling.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
This position may require a general understanding of human resource guidelines.
Ability to work as part of a team.
Flexibility.
Ability to interface effectively with all levels of county management.

Preferred Skills, Knowledge & Experience:

Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
At least two years of customer service experience.
Ability to establish priorities and carry tasks to completion.
Excellent ability to handle and resolve recurring problems.
Ability to multitask.
Ability to use all office equipment.
Accurate and detail oriented.
Excellent time management and organizational skills.
Strong knowledge of county policies and procedure.
General knowledge of registration and election laws a plus.
Ability to read a map a plus.

Additional Information:

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have: