Courtroom Clerk I - Modesto, United States - Stanislaus County Superior Court

Description

Description:


APPLICATION PROCESS

DEFINITION

Under general supervision, learns various clerical and administrative tasks to assist the judicial officers, court personnel, attorneys and the general public at the Courtroom Clerk I level.

Performs tasks to facilitate courtroom operations and performs related duties as required.


DISTINGUISHING CHARACTERISTICS
This is the first level in the Courtroom Clerk series. Incumbents receive formalized and on-the-job training in the techniques and procedures of courtroom work.

Progression to Courtroom Clerk II requires demonstration of proficiency in functioning independently in a variety of courtroom settings and in performing the full range of duties expected of a courtroom clerk.

Essential Functions:

The following duties are normal for this position.

The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

Performs a variety of clerical and administrative tasks to support the operations of the courtroom.

Attends trials, hearings, and conferences conducted by Superior Court.

Takes notes, prepares official record of proceedings and completes minute orders for court hearings.

Types and processes warrants; reviews orders and judgments for accuracy.

Reviews legal filings for completeness.

Receives and responds to questions from the public, judicial officers, co-workers, attorneys and other groups.

Reviews and prepares files and court documents for daily court calendars and next day calendars; prepares minute orders for court; writes daily statistics from court hearings; updates court calendars and trial books.

Prepares a wide variety of documents to include prison abstracts, judge's decisions, correspondence, miscellaneous court orders, and time cards.

Logs court documents into files; performs related data entry and research.

Prepares, distributes, copies, faxes, mails and delivers court files to other courtrooms and units.

Performs various tasks involved in courtroom activities; administers oaths; prepares alpha lists and jury grid sheets; marks and maintain exhibits; prepares exhibit lists; updates statistical reports; operates electronic recording and playback equipment; takes juror roll call; prepares jury commissioner forms; reads jury verdicts; records various proceedings, including jury selection.

Operates basic office equipment including a computer, copier, fax machine, postage machine, scanners, printers, and related equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

ADDITIONAL FUNCTIONS
Provides assistance to other employees or departments as needed.

Performs other related duties as required.


Minimum Qualifications:

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work, typically:

• Education/Experience:
• High school diploma or equivalent.
• Equivalent to three years of fulltime legal clerical experience involving typing/data input. One year of relevant college or business school training may be substituted for one year of legal clerical required experience.
• Ability to:
• Accurately carry out oral and written instructions;
• Use a typewriter and computer; use keyboard for data entry;
• Remain abreast of new laws, amendments and local rules related to assigned duties and responsibilities;
• Establish and maintain cooperative working relationships with coworkers and the public;
• Answer and screen telephone calls;
• Maintain confidential information according to legal standards and/or Court regulations as required;
• Read, write, speak and understand English effectively;
• Operate standard office equipment including computers, photocopier, adding and microfilm machines;
• Lift, bend, stoop, reach overhead; sit and/or stand for long periods of time; push, pull, squat and twist;
• Bend, reach and lift files; lift up to 25 lb;
• Work in a confined work area; and
• Type at a speed of 40 words per minute.
• Knowledge of:
• Modern office practices and procedures including filing, basic mathematics, record keeping and standard office equipment operation;
• Basic data processing principles and the use of word processing or personal computer equipment in legal clerical operations/settings; and,
• English grammar, spelling and proper punctuation.
• Desirable Qualifications:
• Knowledge of legal terminology; and
• Experience in legal office clerking operations including basic codes; e.g., Civil Code, Family Code, Penal Code, Code of Civil Procedure and similar codes.

Supplemental Information:


PERFORMANCE APTITUDES

Data Utilization:
Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classifi