Project Coordinator Ii - Conshohocken, United States - Paintech, Inc.

Description

Company overview:

PAINTech is a dynamic and rapidly growing organization dedicated to offering large-scale capabilities with a small business flavor.

We are attentive, personal, and relational, creating great relationships and supporting not only our clients, but also our local community and neighborhoods.

We pride ourselves on delivering high-quality projects that exceed client expectations.

As we continue to expand, we are seeking a proactive and detail-oriented Project Coordinator to join our team and support the successful execution of our projects.

Job Summary:

As a Project Coordinator, you will be responsible for assisting in the planning, coordination, and execution of projects from initiation to completion.

That includes working closely with Project Managers, Estimators, Superintendents, and other team members. You will be responsible for maintaining job files, managing contracts, processing invoices and more.

Your role will involve facilitating communication among team members, tracking project progress, managing documentation, and identifying and addressing any issues or risks that may arise.

Key Responsibilities:

• Assist in the development and maintenance of project plans, schedules, and budgets
• Set up and maintain job files and records.
• Setting up new jobs in Foundation.
• Issuing COIs to customers.
• Handle contracts and CO from customers, including entering them into Foundation.
• Executing subcontractors' contracts, CO, and ensure compliance.
• Processing weekly invoices.
• Coordinating the monthly billing process, AIA's invoices
• Lien Waivers and Forma on customer specific platforms.
• Customer T&M tracking and billing.
• AR collections monitoring and issue follow up.
• Work closely with Estimators/Project Managers to resolve outstanding issues.
• Prepare reporting for weekly operations meeting.
• Project warranty close outs.
• Other duties as assigned.

Qualifications

• High school degree required. Bachelor's degree optional but preferred.
• 25 years of experience.
• AIA billing experience a plus.
• Experience in the construction industry preferred.
• 2+ years of experience with Microsoft 360 programs.
• Experience with Foundation Software preferred.
• Detail and task oriented.
• Have effective communication skills and ability to follow up on outstanding matters with both coworkers and customers.
• A collaborator with an eagerness to learn and take over new responsibilities as they progress.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to work independently and collaboratively.
• Ability to adapt to changing priorities and thrive in a dynamic work environment.

Job Details:

• Fulltime, in office (ability to work remote when needed)
• Remote set up provided.
• Health insurance with company contribution (health, vision and dental).
• 401k with company match.
• Long term disability insurance.
• Life insurance.
• Accidental Death and Dismemberment insurance.
• PTO and six paid holidays.
• Salary range: $55,000$65,000

Pay:
$55, $65,000.00 per year


Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Project management: 2 years (required)

Ability to Commute:

• Conshohocken, PA required)

Work Location:
In person