- Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and
- Four years of progressively responsible professional experience in grant management, financial administration, and project management; or
- Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work.
- Submit copies of valid certifications and/orofficial transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
- Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
- Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.
- The duties in this position are performed in an office setting utilizing standard office equipment.
- Appear for scheduled work and complete assigned tasks within a reasonable period of time.
- Establish and maintain effective working relationships with others using tact, courtesy and good judgment.
- Maintain confidentiality and adhere to policy and procedures of the county and department.
- Communicate effectively orally and in writing.
- Utilize various computer applications specific to the department including databases, word processing, document imaging, spreadsheets, and web-based systems for entering, retrieving and researching data and records.
- Physically perform assigned duties and essential functions of the position.
- Financial analysis skills: To assess a project's feasibility, a grants analyst needs to be able to analyze financial data. This entails having the ability to read and comprehend financial statements as well as other data or reports that provide financial information. Grants analyst need to have the ability to comprehend and analyze financial data.
- Project management skills: A Grant Analyst will often have more than one grant to manage concurrently. The position will manage many activities and deadlines at once by using project management skills. This can involve handling finances, keeping track of project milestones, and assessing the progress of the grant.
- Communication skills: The Grants Analyst will convey grant information clearly and effectively to various stakeholders. Excellent oral and written communication skills are necessary.
- Organizational skills: The Grant Analyst can have more than one grant for multiple divisions to manage simultaneously. The state of each grant, its deadlines, and the resources required for each, are all details that having great organizing skills may help the position keep track of.
- Time management skills: The capacity to organize and complete things within a predetermined time range is essential. Being able to manage numerous projects at once is a must for the position. It's also important for the position to be able to assign tasks to others and follow up regularly to make sure that deadlines are met.
- Manage the grant administration process for Public Works. Ensure compliance with grant requirements. Liaison and be the main point of contact for grant funding agencies. Track grant results. Support Public Works division leaders and staff in researching grant funding opportunities and applying for grants. Manage and track grant applications and awards. Manage cost allocation plan for grant management and oversee the expansion of the financial responsibilities for the new programs and training staff. Ensure financial program compliance with revenue contracts and grants. Interpret and apply complex statistical methodology and instructions for use of grant revenue.
- Provide support and information regarding the Public Works grants administration to division leaders, county and state auditors, etc. Build reporting to track grants, grant cost allocations, and administrative reimbursement limits. Analyzed variances between actual and budgeted financial reports and leads solution focused budget discussions with the management team.
- Create processing, provide direction and oversight to staff whose duties supports grants across all divisions, including monitoring budget line items and funding; gathering data and reports, and planning workload to meet deadlines.
- Responsible for various reporting requirements, including preparing and filing the Roads Title VI report annually.
- Who May Apply: This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
- This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA)
- This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
- Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
- This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
- Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management.
- Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW , all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.
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Finance & Grants Administration (financial Analyst) - Open Until filled - Retsil, United States - Kitsap County, WA
Description
OVERVIEW
POSITION
OVERVIEW
The Grant Analyst is the main lead and point of contact for the Public Works grant administration team and ensures proper coordination of work.
The position keeps the appropriate staff informed about upcoming deadlines and deliverables to ensure the smooth completion of work responsibilities.
The position observes whether other grant team members are carrying out their duties and distributes the grants administration workload fairly.
The position may recruit and train new personnel for positions on the grants administration team.
The Grant Analyst will build reporting platforms for division leaders (division managers, construction managers, project engineers, etc.) and keep track of the paperwork and other materials related to grant funded programs.
The position will distribute and track grant proceeds to applicable divisions and monitor how the grants are being used to ensure compliance with the original contract.
The position will provide support and information to the county and state auditor regarding the grant process for Public Works.
The Grant Analyst conducts pertinent research to find possible grant funding opportunities, then assesses the findings.The position determines if a division is eligible to receive funding by reviewing grant applications and investigates illegitimate and inefficient funding sources.
The position oversees and assists with Public Work's grant requirements and application process. The position makes sure that grants are used in a way that meets Public Work's financial and operational needs.
The Grant Analyst oversees the billing, accounting, reporting, and other administrative tasks to ensure the grant process is carried out successfully.
Work is performed with general supervision and limited technical instruction, requiring sound judgment and initiative, with latitude to develop practical methods and processes within established guidelines.
QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS
REQUIRED EDUCATION AND EXPERIENCE:
Please note:
The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.
Prior to employment, the successful candidate must:
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)
Knowledge, Skills and abilities:
ILLUSTRATIVE EXAMPLE OF DUTIES
In this role, you will have opportunity to:
OTHER POSITION RELATED INFORMATION