Executive Assistant to The President - New York, United States - Research to Prevent Blindness

Description

Research to Prevent Blindness

Executive Assistant to the President

Research to Prevent Blindness

Executive Assistant to the President
Administration

Full-time Position


Position Summary

The primary role of the Executive Assistant to the President will be to support all aspects of the Organization's mission as part of a collaborative team by facilitating communications between the President and internal and external partners while helping to execute various activities.

Additionally, the Executive Assistant to the President will collaborate with the External Affairs Department in special duties and assignments. This position reports to the President of the organization.


Responsibilities
Assist the President in various matters and provide links between the President and the staff, Trustees, scientific reviewers, donors, and grantees to implement all activities smoothly; responsibilities include:
Ø Develop a good working understanding of RPB's mission and related activities and the impact of the organization.

Ø Assist the President in the day-to-day activities of the organization while ensuring compliance with all of RPB's policies and procedures.

Ø Manage the President's scheduling, including agendas and other organizational logistics. Coordinate travel logistics, including flights, hotels, and car reservations.

Ø Maintain information for the President's contacts.

Ø Support the distribution of materials for the Board of Trustees using Board Effect software. Maintain updated trustee contact information for Board Effect.

Ø Support the organization and logistics of Board of Trustees meetings, including hotel reservations, catering orders, event planning, and other activities as needed.

Ø Create and send Outlook meeting invites for the President.

Ø Coordinate and handle President-related events.

Ø Create meetings and site-visit documents as required by the President.

Ø Support the organization by answering the phones and troubleshooting the phone system.

Ø Liaise with external IT and other vendors to troubleshoot computers and other equipment for the organization.

Ø Assist the President and Director of External Affairs in performing additional duties and special projects as needed, including but not limited to small writing assignments for the website or e-newsletters.

The duties listed above are intended as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.


Qualifications

Education:

A bachelor's degree or the equivalent combination of education and experience is preferred.


Experience:


Skills:

This individual will be detail-oriented, teamwork-oriented, and adaptable with proven analytic and problem-solving skills while meeting deadlines. Strong organizational skills combined with initiative, resourcefulness, and the ability to manage multiple priorities with mínimal direction are essential.

Ability to maintain and respect sensitive and confidential information related to the work and position, as well as matters in general.

Because the nature of the role includes regular interactions with our board members, team, grantees, and other constituents, this individual must possess excellent oral, written, and interpersonal communication skills while also being a good listener.

Character:


Compensation
This position has a salary range of 60,000 to 80,000, reflecting a position based in New York. Please note that this actual salary is commensurate with experience and reflects the budget for a given position. Flexibility may be available.

In addition, RPB offers a competitive compensation package that includes unusually rich benefits.

RPB presently pays for all health insurance premiums for the employee and 70% of health insurance premiums for qualified dependents; contributes the equivalent of 25% of an employee's salary into a 401(k) plan after completing one year of employment; and provides the equivalent of 5% of the employee's salary for out-of-pocket medical expenses.

Some benefit provisions may change over time.


Barbara Brown

Managing Director

BSBSearch

Pay:
$60, $80,000.00 per year


Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location:
Hybrid remote in New York, NY 10017