Office Technician - Riverside, United States - State of California

Description

Job Description and Duties

This position is for a 10 month school year with eligibility for an additional 2 months to be paid by State Special School Benefits through Unemployment Insurance.

Position is also a bilingual position which requires evaluation for fluency in American Sign Language.

Under the supervision of the Assessment and Intervention Services Supervisor, the Office Technician maintains the front office for the Assessment and Intervention Services and Thrive Assessment Services, providing clerical services such as: filing and records as well as online record management; scheduling assessments for Thrive; ordering and maintaining assessment supplies and equipment.

• Use ASL fluently to communicate with everyone.
• Operate a personal computer using MicroSoft programs: Word, Outlook, Excel, PowerPoint, and -Office 365; as well as other school-wide programs such as PowerSchool and SIRAS.
• Maintain a systematic filing system that supports the efficient retrieval of records (i.e. - student files, assessment reports, IEP documents, etc.)
• Process paperwork on purchase orders in a timely and professional manner; manage the submission, approval, and documentation processes for purchase orders and track inventory of the orders.
• Independently answer routine questions and correspondence not requiring the supervisor.
• Manage the submission, approval, and documentation for training (i.e. - contacting, requesting interpreters, confirming, etc.).

Knowledge and Abilities:

Perform clerical and technical; follow directions; evaluate situations accurately and take effective action; learn and apply laws, rules, regulations, procedures, and policies.

Reach and write English at a level required for successful job performance; meet and deal tactfully with the public, co-workers, students, parents, and visitors, either face-to-face or by telephone/videophone.

You will find additional information about the job in the Duty Statement.

Working Conditions

Subject to fingerprinting and criminal record clearance by the Department of Justice and Federal Bureau of Investigation and Tuberculosis clearance.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-429352


Position #(s):

Working Title:

OFFICE TECHNICIAN TYPING

Classification:
OFFICE TECHNICIAN (TYPING)

$3, $4,518.00 A Plus $200 per month Bilingual Pay

# of Positions:

1


Work Location:
Riverside County


Telework:
In Office


Job Type:
Permanent, Full Time


Facility:
California School for the Deaf

Department Information

From its inception in 1953, the California School for the Deaf, Riverside (CSDR) has attracted deaf scholars and steadfast staff with innovative spirit and a desire to serve deaf students.

These exceptional individuals have created paths of success and opportunities for our students while eliminating any and all barriers.

CSDR's mission is to provide its students a place to engage in a positive environment where American Sign Language (ASL) and English are valued, cultures are embraced, learning is relevant, and self-worth is uplifted.

In collaboration with families and school communities, Southern California students prepare for college and careers through academic rigor, innovative technology, and extra-curricular opportunities.

Department Website:
Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.
• The position(s) require(s) fluency in the American Sign Language language. If the State of California does not have a current record documenting your fluency in this language, you will be required to successfully pass an approved language fluency test prior to being hired.

EXAMINATION
Individuals must have taken and passed an examination to obtain list eligibility for the classification in order to apply.

List eligibility may be obtained by meeting the minimum qualifications as outlined in the examination bulletin, and obtaining a passing score on the Qualifications Assessment Questionnaire.

The examination bulletin may be viewed on the California Department of Human Resources Web page at:

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/7/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CDE - School for the Deaf, Riverside


Attn:
Human Resources Office/Deanna Ybarbo

3044 Horace Street

Riverside, CA 92506

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CDE - School for the Deaf, Riverside

Human Resources Office/Deanna Ybarbo

3044 Horace Street

Riverside, CA 92506

HUMAN RESOURCES OFFICE IS LOCATED IN THE ADMINISTRATION BLDG.

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -The Statement of Qualifications (SOQ) is separate from the application and is a narrative discussion of how each candidate's education, training, experience, and skills meet the qualifications to perform the functions as outlined in the duty statement. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing.

  The SOQ will be used in conjunction with the interview results to assist the interview panel in determining the most qualified candidate for the position.

  If you do not have an expertise in a certain category, indicate this on the SOQ and include examples of similar experience that would demonstrate your ability or potential to perform the specific function.

SEE SOQ INSTRUCTIONS BELOW

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong skill set in human relations, communications, problem solving, and organization.
• Knowledge of modern office programs, methods, supplies, and equipment; business English and correspondence, principles of effective training, record keeping/management.
• Ability to perform difficult clerical, including ability to spell correctly, use proper English, operate various machines, follow oral and written directions, evaluate situations accurately and take effective action, apply specific laws, rules, and office policies/procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar,and spelling; communicate effectively.
• Support the management of a well-articulated educational program by organizing all related documentation and processes.

Benefits

Benefit information can be found on the CalHR website, , and the CalPERS website,

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.


Department Website:

Human Resources Contact:
Deanna Ybarbo

ext: 1116

• Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.


EEO Contact:
Office of Equal Opportunity Director/Civil Rights ADA/504, Tile IX MOA Coordinator


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


MANDATORY STATEMENT OF QUALIFICATIONS INSTRUCTIONS

The Statement of Qualifications (SOQ) is separate from the application and is a narrative discussion of how each candidate's education, training, experience, and skills meet the qualifications to perform the functions as outlined in the duty statement.

The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing.

The SOQ will be used in conjunction with the interview results to assist the interview panel in determining the most qualified candidate for the position.

If you do not have an expertise in a certain category, indicate this on the SOQ and include examples of similar experience that would demonstrate your ability or potential to perform the specific function.

Mandatory SOQ Instructions

• Include your name on the top right hand corner of each page.
• Document should be single spaced, typed, font size 12.
• No more than 2 pages.
• Responses should include all relevant experience, education and training for each question.
• All questions must be answered and numbered in the order provided.
• Include examples and identify a reference that can verify knowledge and/or experience with regard to each question.

A resume will not be considered a substitute for the SOQ. If submitting with Employment Application electronically through CalCareer account, SOQ must be submitted via pdf.

Please answer the following questions below and include specific examples:

• Describe any experience or knowledge you have in maintaining confidential records.
• Describe any experience or knowledge you may have in communicating in American Sign Language (ASL) with students and staff members.
• Describe any experience or knowledge of an education enviornment that included Deaf culture.

ADDITIONAL APPLICANT INFORMATION
Submitting an electronic application through your CalCareer Account is highly recommended.

Important:
Make sure your contact information, i.e., address, phone number(s), etc., is current in your CalCareer Account.

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, age, student identification number, driver license number (unless required), examination results, LEAP status, and marital status.

Incomplete or late applications packages will NOT be considered.

If you choose not to submit electronically and are mailing or dropping off your hard copy State Application (STD-678), use the revised 10/2023 version.

If you are using education to meet the minimum qualifications, please include a copy of your degree or unofficial transcripts for verification.

Foreign transcripts must be accompanied by an academic credential evaluation.

Applications will be screened and only the most qualified will be interviewed.

this advertisement will be used for this and other vacancies that may occur during this posting and future Permanent/Intermittent and/or Limited Term vacancies that may occur.

For information on how to obtail list eligiblity, please visit the CalHR website at .

DEPARTMENT IS NOT REQUIRED TO CONTACT ALL CANDIDATES WITH LIST ELIGIBILITY; THEREFORE, CANDIDATES ARE ENCOURAGED TO SEARCH FOR VACANCIES THEY MAY BE ELIGIBLE FOR AND APPLY.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.