Program Assistant V, Deans Office, Sciences - San Francisco, United States - University of San Francisco

University of San Francisco

Verified Company

San Francisco, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Program Assistant V, Deans Office, Sciences, Resources and Planning

University of San Francisco

R0009289

USF Hilltop Campus

Job Title:

Program Assistant V, Dean's Office, Sciences, Resources and Planning

Job Summary:

The University of San Francisco offers a competitive and comprehensive benefits package for eligible faculty, staff, and their families through its 25+ benefits and wellness programs, including medical, dental, vision, childcare subsidy, tuition remission, retirement contributions, and much more.

The College of Arts and Sciences pairs a rigorous academic curriculum with an urban, global perspective.

The college's vision of success involves both the head and the heart, giving students the skills and compassion to fashion a more just and humane world.

This position is a terrific opportunity for a self-motivated, detail-oriented team player inspired to help realize this vision.

Full Job Description:

Responsibilities:

Provides administrative support for the Associate Dean for Sciences and the Resources and Planning Manager (e.g., coordinates meetings, prepares correspondence and presentations, makes travel arrangements, monitors budgets, etc.).
Supports the office assignment process, managing space surveys and coordinating office moves.
Assists in the hiring process for fulltime faculty, including posting jobs and coordinating with department search committees.
Facilitates parttime faculty hiring, including drafting and sending letters of intent to hire.
Assists department chairs with periodic review of parttime faculty teaching evaluations.
Plans, coordinates and promotes various College events, including the annual Creative Activity and Research Day, a showcase of undergraduate and graduate student research conducted in collaboration with faculty.
Supports the Resources and Planning Manager on facilityrelated issues.
Supports the reservation system for the College's fleet of vehicles.
Hires, trains and supervises student assistant(s).
Confirms staff teaching and fulltime faculty summer assignments on behalf of the deans.
Identifies and develops new office work procedures to increase efficiency, maintain confidentiality, or work flow using knowledge of operations and creative problem solving; designs new forms or manuals as needed to implement changes.
Monitors Associate Dean's budgets and maintains financial records and may assist the Office of Operations with budget reporting and tracking.
Handles highly confidential and sensitive materials relating to faculty, student and other issues, including employment files, promotion and tenure, salary information, and teaching evaluations.
Assists in maintaining and updating the space inventory of the college.
Maintains current knowledge of major aspects of all program assistant positions in the Dean's Office to be ready to assist as needed.
Acts as a receptionist for the general Dean's Office, when needed, helping to create a warm, welcoming environment for all visitors.
Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.

Performs other duties as assigned by the deans or their designee.
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Minimum Qualifications:

Post high school education preferred.
Training or experience equivalent to five (5) years of increasingly responsible work experience in a senior support role or related education.
Ability to work efficiently and calmly under pressure with minimum supervision and as a member of a team in a dynamic environment with demanding deadlines.
Ability to independently analyze, plan, problemsolve, and recommend and implement new/changes to procedures.
Advanced experience working with computer database systems, word processing and spreadsheet software and demonstrated ability to use technology to streamline operations. Ability to use desktop publishing software and equipment to design and produce high

- quality publications preferred.

Excellent oral and written communication skills.
Exceptional organizational skills and attention to detail.
Able to interact with faculty, students, staff and the public with tact, discretion and courtesy and contribute to professional environment.
Experience working with confidential and sensitive information preferred.
Must have, or quickly develop, understanding of academic policy and administrative operations.
Willingness to respect and actively support the goals and visions of a Jesuit education along with a commitment to USF's mission, vision and values.