Administration & Finance Division Manager - Pittsfield, United States - Berkshire Community College

Berkshire Community College

Verified Company

Pittsfield, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Summary

Essential Functions

Develop, review, revise, and provide guidance to relevant staff on various documents, including contracts, leases, memoranda of understanding, and related materials
Conduct research and evaluate changes or new laws concerning College contracts
Collaborate with the Director of Grants Development & Management to ensure Interdepartmental Service Agreements (ISAs) and contracts are completed and filed in a timely fashion
Work with College staff to ensure contract performance is monitored and adheres to specified terms and conditions
Maintain a comprehensive database of contracts and facilitate timely renewals or cancellations
Act as a liaison for contractrelated inquiries among faculty, staff, administrators, legal entities, and vendors
Ensure contractual compliance with federal and state laws, regulations, and internal policies
Resolve contract payment disputes and coordinate contract payments with vendors and other divisions
Work with the Director of Procurement to prepare contracts related to bidding
Administer, negotiate, bill, and coordinate rentals of College facilities by external groups
Prepare and manage rental agreements and billing processes
Serve as the primary contact for external groups renting College space and nonfaculty office and space moves
Coordinate logistics with various College departments to ensure preparedness for external events
Facilitate regular Facility Use meetings to troubleshoot and ensure efficient event operations
Act as the liaison for Epicurean/Seasonal Foods (Burke's Café) and Follett (College bookstore) and resolve any arising issues
Assist in College risk management activities by enforcing indemnification and insurance provisions in contracts, and reviewing safety procedures
Coordinate claims processing against the College through liaison with liability insurance providers
Act as the Recording Secretary for the Finance Committee of the Board of Trustees.
Prepare and distribute materials for committee meetings, including scheduling, agenda organization, attendance, minutes taking, and maintaining records
Ensure committee information, agendas, and related policies are accessible on the College website
Assist in annual audits, such as financial and financial aid audits, by providing information interpretation, responding to inquiries, and aiding in the preparation of management responses
Oversee special projects related to the Administration & Finance as designed by the VP
Provide support to students, faculty, and staff by serving as a liaison between the division and other departments to resolve issues
Participate in staff meetings and strategic planning sessions
Perform similar duties as necessitated by responsibilities or as directed

Requirements:

Bachelor's degree in Business Administration, Finance, Accounting, Contract Management or related field, and a minimum three years of working experience in contract administration, state regulations governing purchase by state institutions, and/or grant management
Exceptionally detailoriented with the ability to understand complex contracts and agreements
Massachusetts Certified Public Purchasing Official (MCCPO) certification, or willingness to obtain, is preferred
Proficiency in Word, Excel, PowerPoint, and Teams
Excellent written and verbal communication skills
Strong analytical and problemsolving skills
Ability to work independently, manage multiple projects effectively, and meet deadlines with attention to detail in a fastpaced environment
Ability to work collaboratively as part of a team
Ability to maintain appropriate confidentiality
Ability to learn and use new software and emerging technologies
Ability to work effectively in an environment that requires adherence to College, state, and federal regulations, policies, and procedures
Ability to maintain an open and welcoming environment with diverse populations while respectfully communicating and observing appropriate guidelines
Strong commitment to the mission of community colleges

Additional Information:

Source of Funding:
State

Salary:
$65,000 - $75,000 per year

Area of Assignment:
Administration and Finance

Effective Date:
June 2024

Pursuant to the Clery Act of 1990 a copy of Berkshire Community College's security report is available on the BCC Website.

Application Instructions:

About Berkshire Community College:

Berkshire Community College (BCC) has the distinction of being the first community college established in the Commonwealth of Massachusetts.

Nestled in the scenic Berkshire Hills, our nearly 2,000 students have access to a wide range of career and transfer programs on our newly renovated campus.

Occupying a scenic 180-acre property, just minutes from downtown Pittsfield, Massachusetts, BCC provides students from a broad range of cultural and socioeconomic backgrounds with an intimate learning enviro